Evening Secretary, Faculty Office C / Part-time
McHenry County College - Crystal Lake, IL

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Minimum Qualifications*: QUALIFICATIONS (EDUCATION / CERTIFICATION / EXPERIENCE):
  • High School diploma or equivalent
  • Two years in related area
DESIRED QUALIFICATIONS:
  • Certificate in Administrative Office Management or a related area
WORK WEEK: 20 Hours | Monday through Thursday, 3:30 p.m. to 8:30 p.m., when classes are in session – Fall, spring, intersession, and summer semesters. Flexible schedule to meet department needs. Additional hours may be required.

Position Description: POSITION SUMMARY: Provide confidential secretarial and receptionist support to staff and faculty.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
  • Word processing of tests, course outlines, syllabi, reports, course proposals, handouts, letters, memos, and other instructional materials for full and part-time faculty
  • Serve as receptionist for Building C
  • Extract information as needed by faculty from computer system
    Assist with inputting syllabi into the database, as needed
  • Copy and fax materials in accordance with College policy
  • Assist in maintenance of the faculty filing system, Building C form file, mail system for Building C, and identified bulletin boards
  • Make telephone calls to students and faculty
  • Post class cancellations and notify switchboard, Deans, and students
  • Alert day-time secretary regarding faculty supply requests
  • Coordinate audio-visual equipment requests
  • Assist with the coordination of work with full-time secretary
  • Update faculty schedules and office hours
  • Provide occasional support for the Children’s Learning Center
  • Coordinate the permit-to-register forms
  • Provide back-up for full-time secretary for vacations and illnesses, if needed
  • Proofread faculty tests
  • Work collaboratively with others (e.g. colleagues, stakeholders, vendors) to accomplish functions and responsibilities
  • Assume additional duties as assigned by immediate supervisor
SKILLS AND SPECIFICATIONS:
  • Proficient in Microsoft Office Suite
  • Ability to learn technological applications
  • Ability to work effectively with others and excellent customer service skills
  • Ability to maintain confidentiality and discretion
  • Good telephone and proofreading skills
  • Ability to work independently
  • Ability to work under pressure
  • Ability to work with interruptions
  • Ability to prioritize multiple tasks
  • Ability to be assertive
  • Ability to be flexible with work schedule
  • Ability to work from a general outline of duties and responsibilities
  • Ability to perform specific clerical or manual tasks
  • Ability to follow specific procedures that may result in interaction with co-workers, citizens, or other individuals
  • Ability to use small office equipment, including copy machines or multi-line telephone systems
  • Ability to lift more than 20 pounds
  • Commitment and respect for diversity
  • Commitment to the College mission and goals
  • Ability to perform all of the essential functions, skills, and specifications of the position

Minimum Salary Range:

Application Required Materials: Qualified applicants must submit a fully completed MCC Employment Application form, current resume and copies of certificates, if applicable.

Review Date/Deadline: Application Review begins September 12, 2013. Applications are accepted until the position is filled.

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