Executive Admin
TRC Staffing Services, Inc. - Winston-Salem, NC

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Title Executive Assistant

Department(s) N/A

Reports to Executive Staff, Program Directors, Project Coordinator

Job summary

A. Summary of essential job functions

1. Analyze and implement organizational operating practices or procedures

2. Arrange teleconference calls

3. Numerical or statistical data distribution

4. Coordinate staff or activities in clerical support setting (interns, part-time employees)

5. Develop new office forms

6. Develop policies, procedures, methods, or standards

7. File or retrieve paper documents and related materials

8. Prepare reports for management

9. Schedule meetings or appointments 10. Assist with calendaring events for office conference room

11. Use computers to enter, access or retrieve data

12. Use oral or written communication techniques

13. Use word processing or desktop publishing software

14. Compose and revise business correspondence

15. Maintain records, reports, or files

16. Plan meetings or conferences

17. Plan or organize work

B. Required Skills to Perform Tasks

Attend meetings related to events, projects

Compile and distribute minutes

Conduct research, compile data, and prepare documents or presentations for consideration by executives, committees and boards of directors

Coordinate and direct office services, such as part-time or temporary personnel, and housekeeping, in order to aid executives

File and retrieve corporate documents, records, and reports

Make travel arrangements for executives.

Manage and maintain executives' schedules to ensure office compatibility

Prepare responses to correspondence containing routine inquiries as directed by executives

Review office practices to reduce waste of materials and increase energy efficiency Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution

Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures

Prepare agendas and make arrangements for committee, board, and other meetings

Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software

Open, sort, and distribute incoming correspondence, including faxes and email using required procedures
Job Description

Title Executive Assistant

Department(s) N/A

Reports to Executive Staff, Program Directors, Project Coordinator

Job summary

A. Summary of essential job functions

1. Analyze and implement organizational operating practices or procedures

2. Arrange teleconference calls

3. Numerical or statistical data distribution

4. Coordinate staff or activities in clerical support setting (interns, part-time employees)

5. Develop new office forms

6. Develop policies, procedures, methods, or standards

7. File or retrieve paper documents and related materials

8. Prepare reports for management

9. Schedule meetings or appointments 10. Assist with calendaring events for office conference room

11. Use computers to enter, access or retrieve data

12. Use oral or written communication techniques

13. Use word processing or desktop publishing software

14. Compose and revise business correspondence

15. Maintain records, reports, or files

16. Plan meetings or conferences

17. Plan or organize work

B. Required Skills to Perform Tasks

Attend meetings related to events, projects

Compile and distribute minutes

Conduct research, compile data, and prepare documents or presentations for consideration by executives, committees and boards of directors

Coordinate and direct office services, such as part-time or temporary personnel, and housekeeping, in order to aid executives

File and retrieve corporate documents, records, and reports

Make travel arrangements for executives.

Manage and maintain executives' schedules to ensure office compatibility

Prepare responses to correspondence containing routine inquiries as directed by executives

Review office practices to reduce waste of materials and increase energy efficiency Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution

Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures

Prepare agendas and make arrangements for committee, board, and other meetings

Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software

Open, sort, and distribute incoming correspondence, including faxes and email using required procedures

About this company
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At TRC, we are committed to providing the very best service our industry has to offer. We believe it all starts with people. We aim to hire...