As Administrative Assistant you will support the ( 2) Senior Vice Presidents. One is based in Woodland Hills, CA., the other is based in Woodland Hills and Europe, who will work extensively with Europe. You will handle heavy phones: answering, taking messages, rolling calls and conferencing. You will handle extensive travel arrangements, processing expense reports, heavy scheduling of meetings and managing a hectic and constantly changing calendar. You will be assigned special projects as needed.
The ideal candidate will have Information Technology experience in the entertainment industry and have a minimum of 3-5 years experience supporting ( 2) Senior Vice Presidents. Must be very efficient and a forward-thinker. Must be multi-cultural and be able to multi-task and work on tight deadlines in a high pressure environment. Must have exceptional communication skills, both written and verbal. Must be proficient in MS Word, Excel, PowerPoint and Outlook.
Answers phones and direct inquiries appropriately.
Conference call scheduling.
Greets guests and acts as liaison for guests and executives.
Distributes incoming packages and mail.
Stock office supplies.
Administrative duties for [two] executives.
Cover letter writing and document distribution.
Online and offline research projects ( IT)
Complete travel and expense reports.
Maintain contacts and calendar information on shared drive.
Make travel arrangements and restaurant reservations.
Other duties as assigned by Supervisors.
Skills and Requirements:
Knowledge of corporate facilities and operations.
3 – 5 years of administrative assistant experience.
Knowledge working with Global companies.
Computer experience: Internet, Microsoft Word, Exel, and PowerPoint.
Knowledge of corporate travel guidelines and policies.
Advanced knowledge of corporate departmental structure and responsibilities.
Strong written and verbal communication skills.
Ability to work well with others.
Ability to keep information highly confidential.
arc-intel - 16 months ago