Performs diversified clerical duties while maintaining a professional environment. This includes Outlook calendar management, greeting guests, answering phones, making travel arrangements, planning and scheduling meetings, consolidating status reports and any other projects as needed. Teamwork and organizational skills are essential. Provide administrative support to the department including document preparation and record management. Manages individual and group scheduling needs. Coordinates communication flow within the team and the department via telephone, email and intranet. Maintains supplies and equipment to meet team needs. Displays extraordinary customer service skills in person, telephone and written communications. Manage special projects as identified through the initiative. Organize and coordinate small and large meeting with various degree of complexity (outside location, travel, food and logistics) Ability to manage multiple projects with multiple owners at one time.
Minimum 3 years of experience in an Administrative Assistant role.
Prior Executive Assistant experience preferred.
Advanced degree preferred.
Ability to handle confidential information appropriately.
Proficient at Microsoft Word, Excel, Outlook and Power Point.
Microsoft Project and Access a plus.
High degree of flexibility required.
Good interpersonal skills.
Good organizational skills.
Ability to multi-task and work independently with minimum supervision.
Ability to effectively communicate.
Ability to work and participate in a team environment within and across departments.
As one of the largest facilities in the nation’s largest hospital system (HCA), Chippenham Hospital provides the full scope of...