The Executive Assistant/Office Manager will be responsible for supporting the executives, sales team and assisting in a range of administrative activities at Hartman Executive Advisors. We're looking for an energetic and well-organized individual with strong oral and written communication skills, as well as strong interpersonal skills to assist with sales support, outstanding client support, internal meeting coordination and support. This individual must have a proactive approach on projects and work with minimal direction. He/she must be well-organized, detail-oriented, web savvy and a team player. This role requires the ability to prioritize and multi-task in a fast-paced environment. The candidate must be trustworthy, discreet, loyal, and must maintain strict confidences. The Executive Assistant will be performing in a highly visible role and must reflect the demeanor, level of respect, professionalism, positive attitude and instincts necessary to appropriately represent Hartman Executive Advisors. This role will report to the President and Vice President of Hartman and work very closely with the client managers, consultants, internal staff and sales team as necessary.
Maintain daily schedule: respond to invitations, resolve scheduling conflicts and coordinate activities
Organize and schedule internal and external meetings and appointments for senior level staff members
Support sales team with lead generation, meeting coordination and follow through, proposal development, relationship cultivation and client retention.
Assist with the preparation of client deliverables including PowerPoint presentations, assessment documents, meeting agendas, etc, in order to help ensure a consistently outstanding client experience.
Assist in management of the sales pipeline, upkeep of contact lists, and help with CRM data entry and updates related to contacts, opportunities and activities.
Assist in the scheduling of networking events and seminars for C-Level Executives.
Summarize meeting activities and next steps and provide follow-through support for executives in operations, sales and marketing meetings.
Compose and prepare correspondence, as well as prepare presentations.
Receptionist and Office Coordinator--serve coffee/lunch to guests, answer phones, and greet guests.
A minimum of three years Executive Assistant experience required
Proficiency with Microsoft Office programs such as Word, Excel, Power Point, and Outlook is required
Experience with Microsoft CRM or other CRM database systems is preferred
Strong interpersonal, communication and customer service skills
Highly organized with strong attention to details
Ability to write succinctly in a variety of communication settings and styles
Comfortable working in a fast-paced environment and prioritizing/managing multiple tasks
Drive For Results - Enjoys working hard; is action oriented and can be counted on to exceed goals successfully; very bottom-line oriented; steadfastly pushes self and others for results.
Priority Setting - Spends his/her time and the time of others on what's important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus.
Written Communications - Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect.
Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; establishes and maintains effective relationships with prospective customers and gains their trust and respect.
Integrity and Trust - Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.
Interpersonal Savvy - Relates well to all kinds of people; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
Apply for this position:
Please apply via our career portal at http://hartmanresumes.catsone.com/careers/
Hartman Executive Advisors - 16 months ago