Executive Assistant/Office Manager
Redbox - Santa Monica, CA

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Redbox Automated Retail, LLC, a wholly-owned subsidiary of Coinstar, Inc. (NASDAQ: CSTR), offers new-release DVD, Blu-ray Disc®, and video game rentals through its network of conveniently located, self-service kiosks. Redbox has rented more than 2 billion discs and is available at more than 35,400 kiosks across over 29,000 locations nationwide, including select McDonald’s restaurants, leading grocery, drug and convenience stores, select Wal-Mart and Walgreens locations in select markets. For more information, visit www.Redbox.com . Information about Coinstar, Inc. can be found at www.coinstarinc.com .

Executive Assistant/Office Manager

The Executive Assistant/Office Manager will contribute to the success of Redbox by providing administrative support primarily to the VP of Purchasing and backup support for others within the Purchasing department. This individual will interact with both internal and external customers, as well as various departments throughout the organization. This individual will also oversee all office management.

Summary of Key Responsibilities :
  • Assist purchasing department with spreadsheets and studio calendar
  • Expense reporting and office budget maintenance
  • Plan and execute all department events
  • Meeting and Event coordination, including agenda creation and distribution
  • Contract Administration
  • Calendar Management
  • Coordinate all domestic and international travel
  • Coordination of department vacation and travel schedules
  • Clerical responsibilities and general office administration
  • Preparation of Excel documents including pivot tables
  • Update title release board
  • Handle all Notary Public needs
  • Ad hoc projects - presentations
  • Maintain Office
o Stock Kitchen with snacks and beverages

o Maintain office supply inventory

  • Billing and invoice accounting
  • Facilitate communication with OBT facilities
  • Shipping/Receiving
  • Manage general office space (i.e. visitors and hoteling offices)
  • Manage vendor relationships
  • Prepare and update master vendor list; manage all open accounts while procuring future vendors.
  • Arrange for AV maintenance
  • Manage ongoing construction projects
  • Ad hoc office responsibilities
Knowledge/Skills/Abilities:
  • Demonstrates strong analytical, organizational, detail oriented, & problem solving skills
  • Demonstrates high-level verbal and written communication skills
  • Strong coordination and follow up skills
  • Capable of working independently with minimal supervision
  • Highly reliable and dependable
  • Flexible, adaptable, positive attitude, team player
  • Has the ability to remain composed under high-pressure to change and innovation
  • applications as well as office productivity applications such as Windows, Microsoft Word, Microsoft Excel, Visio, and Microsoft Access
  • Demonstrates a high-level of computer literacy, including proficiency in web-based software
  • Must be able to multi-task, prioritize and manage numerous tasks quickly, accurately and efficiently in a fast paced environment with deadline pressure
Education and Experience:
  • Bachelor’s degree required or a minimum of 8 years of related work experience or equivalent combination of education and work experience
In addition to a rewarding career, Coinstar, Inc. offers excellent employee benefits and competitive compensation. For more information about this position and to apply, please visit our website at www.coinstarinc.com/careers .

Redbox - 22 months ago - save job - copy to clipboard - block
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Redbox wants to muscle its way into movie and game renters' hearts. In an industry dominated by Netflix and GameFly, it rents DVD and...