Unified Logic, a Technical Services Firm based in Bellevue, WA, specializing in IT Enterprise Risk, seeks to hire a full time Executive Assistant/Office Manager.
The successful candidate will be a team player who encourages efficient and effective collaboration while working skillfully to build respectful and productive relationships with both internal colleagues and external clients. A high level of urgency around achieving results is required with the ability to start and finish projects with minimal supervision. We are seeking a strong decision maker that weighs options and consequences carefully with the ability to suggest a plan of action early, anticipate and adapt to change or obstacles and focus on facts. Effective time management is essential to success in this role, and utilization of appropriate technologies to streamline processes and increase efficiency is encouraged. Advanced written and verbal communication skills are necessary as well as a confident, pleasant and professional demeanor. Finally, the EA/Office Manager must possess a high degree of integrity as he/she will be privy to confidential customer and personnel information and documents.
Supports the COO and CEO as needed: handles information requests, prepares correspondence, makes travel arrangements, manages incoming calls, receives visitors, arranges conference calls and meetings, sorts and distributes incoming correspondence including mail, faxes and emails.
Plan, direct, and coordinate administrative services of the organization : kitchen clean up, lunch distribution and pick up, orders office supplies, schedules vendors, sets up corporate accounts, notarizes office documents (will need to attain WA State Notary status), produces agendas for internal meetings, performs needed faxing and copying as requested, makes preparations for corporate events, preps outgoing mail/packages, organizes, files and retrieves corporate documents, records and reports.
Projects/Other: The Exec Assistant/Office manager will need to continually focus on improving UL's procedures to support the growth and efficient operation of the organization. Miscellaneous tasks such as document creation, data entry or project work around areas such as marketing, sales and record keeping may be required.
Education: BA/BS preferred or equivalent experience
5+ years experience working in an admin support role
Possess a strong attention to detail, and high level of organization
Strong software skills (Microsoft Office)
Unified Logic offers highly competitive salaries with a full benefits package (medical/dental coverage, paid time off, 401k w/ match), and a robust merit bonus program.
Unified Logic is an equal opportunity employer.
Keywords: Executive Assistant, attention to detail, scheduling, administrative, office, professional, time management, organize, correspondence, supply ordering, team player, good communication, reception