The Executive Assistant is responsible for providing executive level administrative support to the CAO of Limited Brands International and other direct reports. Ensures executive is prepared with all materials and information for meetings, travel, etc. Compile materials for reports or presentations. Manages calendars, prioritizes incoming mail/e-mail. Responsible for assisting with department specific projects/programs. Will compile invoices and expense reports. May coordinate department travel arrangements. Sets up appointments and greets visitors. Must possess the ability to:
-Prioritize incoming information and/or appointments.
-Open/sort mail for Executive and team; forward to others when necessary
-Review e-mails for priority information and meeting requests as directed
-Effectively manage complex business calendar and executive's schedule; communicate calendar changes to those affected in a timely manner.
-Has the ability to work in an environment where multi-tasking is the norm; A problem-solver.
-Stay updated on executive's priorities on a daily basis
-Schedule touch bases and staff meetings with direct reports. Troubleshoot as needed.
-Provide current agendas and necessary materials to prior to meetings. Keep executive informed of time/date/location changes of meetings
-Strong writing skills; the ability to create correspondence on behalf of the Executive with some direction.
-Arrange executive travel both domestically and internationally
-Prepare and compile presentation documents
-Complete and reconcile invoices and expense reports
-Maintain office supply inventory
-Receive and screen telephone calls
-Preparation and coordination of large team meetings and conferences
-Perform other duties and responsibilities as assigned
-Three to Five years experience as an Executive Assistant providing support to a senior executive in a fast paced, dynamic environment required
-Advanced PC skills (proficient using Microsoft Windows, Word, Excel, Outlook, PowerPoint and the Internet)
-Excellent interpersonal and communication skills (written and verbal)
-Excellent analytic, problem solving and organizational abilities
-Ability to handle multiple tasks, projects, competing priorities and tight deadlines simultaneously while maintaining quality
-Strong adaptability, flexibility and resourcefulness
-Ability to exercise independent judgment and make decisions
-Demonstrated ability to maintain a high level of professionalism and confidentiality
Limited Brands, through its high-emotion brands Victoria's Secret, Bath and Body Works, Pink, La Senza and Henri Bendel, is an international specialty retailer delivering lingerie, personal care and beauty products, apparel and accessories to customers worldwide. Our brands are available in more than 2,600 retail stores in the United States, more than 680 international locations, and through our award-winning internet and catalogue channels. Limited Brands, which recorded sales of $10.4 billion in 2011 and employs more than 90,000 associates, was Fortune's 2011 World's Most Admired specialty retailer.
Limited Brands - 24 months ago
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