The Executive Assistant will be responsible for providing administrative support to the Senior Vice President & CFO. This organization is a part of the Operations & Technical Services division. This individual will manage the day-to-day administrative functions for the SVP & CFO as well as interface with a variety of employees and external guests.
Arrange and schedule numerous meetings involving executives; maintain and update calendar; develop and maintain relationships with executive assistants throughout the company; demonstrate flexibility, patience and persistence in routinely rescheduling meetings.
Answer phones professionally, and take messages as required.
Coordinate staff meetings, conferences and client meetings as necessary
Arrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups).
Prepare executive presentations as directed, including both electronic and hard copy files. Coordinate audio/visual needs for critical meetings.
Arrange travel and all accommodations including comprehensive and detailed itineraries. Process travel expenses and reimbursements and keep accurate and timely expense account records
Handle general office and administrative tasks, including the ordering of miscellaneous supplies
Maintain strict confidentiality and professionalism along with a positive attitude. Demonstrate ability to be flexible in a rapidly changing business environment.
Manage administrative and coordination aspects of special projects as designated including, planning and organizing internal events
Assist with internal communications with staff and broader Business Services organization
2+ years of experience performing administrative duties for an executive or department leader
Extensive understanding and prior use of Microsoft Office programs including PowerPoint, Excel, Word, and Outlook
Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered (note job #: 10183BR)
Must be willing to work overtime when required
Must be willing to work in New York, NY
Must be willing to submit to a background investigation
Must have unrestricted work authorization to work in the United States
Must be 18 years or older
Superior organizational and administrative skills, with the ability to multitask and prioritize work, as demonstrated by previous corporate office experience.
Previous experience performing administrative assistant responsibilities in a fast-paced environment.
Strong interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; and ability to develop and maintain good working relationships with other executive assistants and individuals across the company.
Excellent attention to detail and willingness to take initiative; self-starter who is organized and able to work without close supervision.
Demonstrated ability to assume greater responsibility as circumstances dictate.
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