Executive Assistant - Operations and Technical Services
Operations & Technical Services - New York, NY

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Role Purpose
The Executive Assistant will be responsible for providing administrative support to the Senior Vice President & CFO. This organization is a part of the Operations & Technical Services division. This individual will manage the day-to-day administrative functions for the SVP & CFO as well as interface with a variety of employees and external guests.

Responsibilities

  • Arrange and schedule numerous meetings involving executives; maintain and update calendar; develop and maintain relationships with executive assistants throughout the company; demonstrate flexibility, patience and persistence in routinely rescheduling meetings.
  • Answer phones professionally, and take messages as required.
  • Coordinate staff meetings, conferences and client meetings as necessary
  • Arrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups).
  • Prepare executive presentations as directed, including both electronic and hard copy files. Coordinate audio/visual needs for critical meetings.
  • Arrange travel and all accommodations including comprehensive and detailed itineraries. Process travel expenses and reimbursements and keep accurate and timely expense account records
  • Handle general office and administrative tasks, including the ordering of miscellaneous supplies
  • Maintain strict confidentiality and professionalism along with a positive attitude. Demonstrate ability to be flexible in a rapidly changing business environment.
  • Manage administrative and coordination aspects of special projects as designated including, planning and organizing internal events
  • Assist with internal communications with staff and broader Business Services organization

    Qualifications/Requirements
    Basic Qualifications
  • Bachelor’s degree
  • 2+ years of experience performing administrative duties for an executive or department leader
  • Extensive understanding and prior use of Microsoft Office programs including PowerPoint, Excel, Word, and Outlook

    Eligibility Requirements
  • Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered (note job #: 10183BR)
  • Must be willing to work overtime when required
  • Must be willing to work in New York, NY
  • Must be willing to submit to a background investigation
  • Must have unrestricted work authorization to work in the United States
  • Must be 18 years or older

    Desired Characteristics
  • Superior organizational and administrative skills, with the ability to multitask and prioritize work, as demonstrated by previous corporate office experience.
  • Previous experience performing administrative assistant responsibilities in a fast-paced environment.
  • Strong interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; and ability to develop and maintain good working relationships with other executive assistants and individuals across the company.
  • Excellent attention to detail and willingness to take initiative; self-starter who is organized and able to work without close supervision.
  • Demonstrated ability to assume greater responsibility as circumstances dictate.

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