Executive Assistant - SharePoint
Reports to the Vice President of Research & Development
Interacts professionally and effectively with the R&D team as an active team member in completion of department objectives
Establishes and maintains contacts within the Company that are essential for ongoing support to and from R&D
Assists in coordinating employee relations functions for R&D
Provides back up and on-going support to the Specifications Administrator
General Administrative duties to include: Document development, Travel arrangements, Calendar management, Schedule meetings, Mail distribution, Paycheck distribution, Sample preparation and shipping, R&D Materials and office supplies ordering and inventory management, Lab Notebook sourcing, control, and storage, Compile and report attendance records
Technical Document control, storage and retrieval
Format the Budget Performance Report for review and projection by tracking costs
Codes, enters and tracks all bills in the Accounts Receivable systems
Assist in Systems Conversion including data entry
R&D SharePoint site development and management
Project Management system updates - Accolade training, inputs, and reports
Monthly and Quarterly status reports
Quarterly tax credit reports
Annual R&D census reports
Assist in coordination of annual conferences and meetings
Complete special project work as assigned
Minimum 10 years Administrative experience in R&D, Engineering, Medical, Insurance, etc., with specific database and technical and confidential document control practices.
- able to work independently
Ability to manage and organize confidential documents
Database creation and management experience preferred
Software Savvy - Proficient in the use of word processing, spreadsheet, and database programs as required to perform duties, which include the following: Strong knowledge of Microsoft Office Suite software (specifically Outlook), SharePoint, ability to learn specific Technical software appropriate to R&D functions
Westport One consistently ranks as one of the top 10 offices within the MRI Network system , which consists of more than 700 offices worldwide.
Our Contract Staffing division has been the National Office of the Year every year since 1995. We are the Contract Staffing "industry leaders" working specifically on contract and permanent positions within all industries. Key positions we fill are: General Office, Receptionists, Administrative Assistants, Secretaries, Executive Assistants, Transcriptionists, Customer Service Representatives, Human Resource Assistants, Data Entry, Accounts Payable, Accounts Receivable, Payroll, Bookkeeper, Medical Assistants, Medical Billing, Front Office, Back Office, Legal Secretaries, and Paralegals.
Any inquiries relating to this ad will be kept confidential.
To learn more about our organization please visit us at www.westportone.com .
To apply for this position, submit your resume by choosing one or more of the following:
1.) ***CLICKING APPLY NOW ON THIS PAGE*** (PREFERRED)
2.) Email your resume in WORD format to firstname.lastname@example.org . Please refer to job reference code DJM/ExecAsst in the subject line.
3.) Fax resume with cover letter to: 314-991-9586. Attention: Roger Erb. Please refer to job reference code DJM/ExecAsst
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