The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs.
The ability to interact with staff and faculty (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.
Essential Job Function:
Knowledge, Skills and Abilities:
- Performing technical, specialized, complex and difficult office administrative work requiring the use of independent judgment
- Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as lobbyists, to coordinate a variety of complex executive meetings
- Interpreting and implementing policies, procedures and computer applications related to the department
- Providing complex office administrative support in the areas of procurement, budgeting, report preparation and staff communication
- Answer phones and direct all incoming calls to appropriate party promptly and efficiently
- Communicate and handle incoming and outgoing electronic communications
- Create presentations to be presented on various research initiatives and projects
- Review and summarize miscellaneous reports and documents; Coordinate all grant and research paperwork for faculty and staff; prepare background documents and outgoing mail as necessary
- Guide faculty through research procedures and processes for research submissions
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
- Assist faculty with intellectual property submissions, human subjects review board submissions, and disseminate information to faculty on institutional research policies and procedures
- Arrange travel schedule and reservations for Vice President over department as needed
- Work closely with faculty to coordinate and launch research seminars and workshops
- Maintain information on departmental website,
- Serve on various University committees as departmental representative
- Liaison to students, faculty and staff concerning all members of the office of sponsored programs
- Computer literate
- Good writing, analytical and problem‐solving skills.
- Knowledge of principles and practices of organization, planning, records management and general administration.
- Ability to communicate effectively.
- Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers and facsimile machines.
- Ability to follow oral and written instructions.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Equivalent to completion of two years of college-level coursework in business or a field related to the work and three years of office administrative, supervisory or lead experience in the area of assignment; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above. Must be computer literate in Microsoft Office and knowledge of principles and practices of basic office management. The ability to work well either alone or as part of a team in a fast paced sometimes under pressure environment. Skills and ability to communicate effectively, both verbally and in writing, with diverse groups including top level administrators, officials, and faculty members; prepare concise and accurate written communications.
Lamar University - 13 months ago
Texas State University-San Marcos is saddled up and ready to rope some graduates. The school has more than 34,000 students pursuing degrees...