TITLE: Executive Assistant to the Chief Executive Officer
REPORTS TO: Chief Executive Officer
STATUS: Salary Exempt—Part-time status working 25 hours per week
SERVICE CENTER: Madison
Rewarding career opportunity at the premiere leadership organization for girls.
The Executive Assistant to the Chief Executive Officer (CEO) provides diversified administrative and staff support services of a confidential and responsible nature to the CEO. S/he provides staff support for the CEO’s fund development activities and supports activities of the Council Board of Directors and Delegates.
EXAMPLES OF DUTIES AND RESPONSIBILITIES:
- Provides staff support to ensure the efficient operation of the CEO office: coordinates schedule and activities, manages budget, participates in the formation and implementation of the council’s operational plan of work, and completes special projects as assigned by CEO/COO.
- Acts as CEO’s liaison and/or representative at internal and external meetings.
- Provides professional, superior customer service to donors, members, volunteers, staff, and other community contacts.
- Gathers and analyzes information, prepares reports as requested by CEO.
- Carries out responsibilities within the framework of the council’s overall policies and plans; provides support for CEO initiatives.
- Provides administrative support for the Board of Directors, select board appointed committees and task groups and its delegate body; provides record keeping, document preparation, coordination of the council’s annual meeting, and board meetings.
- Takes minutes for board meetings, select committee/task group meetings, and various staff meetings when requested.
- As available, provides administrative support to Chief Operating Officer and Chief Financial Officer.
- Assists and supports the council’s fund development efforts.
- Performs other related duties as requested.
Interpersonal Relations, Judgment and Decision Making, Team Building, Conflict Management, Problem Solving, Customer Responsiveness, Personal Integrity and Professional Conduct, Self Management, Time Management, Adaptability, Oral Communication, Written Communication, Information Management, Organizational Knowledge, Networking, Volunteer Relations, Project Management, Fund Development, Budget Administration
- To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bachelor degree; equivalent of education and experience may be considered; experience in Communications, Law, or Marketing, beneficial.
- Clear and effective verbal and written communication; solid presentation skills.
- Sound judgment in decision making; ability to work independently.
- Plan, organize, and prioritize work while managing multiple deadlines in a changing work environment.
- Three years of work experience in an office setting, preferably in the non profit field.
- Microsoft Office and Adobe Acrobat Publisher proficiency.
- Typing speed of 50 wpm with accuracy.
- Operate general office equipment and learn new technology skills.
- Available to attend occasional day, evening, and weekend meetings.
- Capable of lifting 10 lbs occasionally.
- Work with individuals from diverse racial, cultural, religious, and socio-economical backgrounds in a professional manner.
- Be (or become) a registered member of Girl Scouts of the USA.
Email cover letter and resume to Kathy Busse, Director of Human Resources at HR@gsbadgerland.org