Executive Secretary (Police-Administrati...
City of Little Rock, AR - Little Rock, AR

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Provides clerical and secretarial support for the Police Department, Administration Division.

Essential Job Functions:

Provides clerical and secretarial support to the Assistant Chiefs of Police; monitors status of correspondence, reports, projects, etc. submitted to the Office of the Chief of Police by other Department clerical and secretarial support personnel; requests additional information or clarification if necessary. Drafts confidential correspondence, narrative and statistical reports, and special materials; types from dictation or rough draft. Operates a microcomputer, utilizing database, spreadsheet and word processing software. Establishes and maintains hard copy and computer filing and record-keeping systems for confidential Departmental files and records. Receives calls and visitors; takes messages; answers questions and provides information regarding Departmental operations and procedures; receives complaint calls and handles as appropriate; directs parties to Chief of Police or others as appropriate. Receives and sorts incoming mail and delivers to appropriate personnel. Maintains an appointment calendar for the Assistant Chiefs of Police and other Division personnel; schedules and cancels appointments. Maintains hard copy and computer files and records relating to all Department employee evaluations; ensures completion and timely submission of evaluations. Compiles information from Departmental files for the preparation of reports. Maintains a computerized log of all files received in the Office of the Chief of Police; ensures all files are routed through the chain of command to appropriate personnel. Receives and processes Freedom of Information (FOI) requests; forwards requests to the Public Affairs Sergeant. Serves as backup to the Administrative Assistant I. Maintains a list of personnel information for all divisions, including worksheets and scope plans; compiles information for the Administration Division scope plan. Processes reimbursements and buy money requests submitted to the Office of the Chief of Police. Provides assistance to the Administrative Service Manager in the review, analysis, and distribution of budget reports. Reviews, modifies, and returns correspondence from other Bureaus as required.

Minimum Qualifications and Additional Requirements:

These knowledge, skills, and abilities are usually, although not always, acquired through the completion of two (2) years of vocational-technical school coursework in secretarial procedures, office administration, or a related area or two (2) years of secretarial experience. Equivalent combinations of education and experience will be considered.

DISCLAIMER: This document does not create an employment contract, implied or otherwise.