Executive Support Specialist 2 (Executive Assistant)
Consumer & Business Services-Director's Office - Salem, OR

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Job Class:

Z0119 Executive Support Specialist 2

The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon’s consumers and workers while supporting a positive business climate.

This position is with the Director's Office. The Director's Office provides DCBS with overall leadership. The director and deputy director provide general supervision over DCBS programs and divisions, as well as policy direction for the department. The Director's Office includes the following: Legislative Senior Policy Advisor/MLAC Administrator, Public Information Officer, Communications Services Section, Multicultural Communications Program, Internal Auditor, Employee Services Section, Ombudsman for Injured Workers, and Small Business Ombudsman.

The successful candidate will provide administrative and technical support services to the Senior Policy Advisor, some of which may be confidential in nature, as well as providing occasional support to other staff in the Director’s Office. In addition, this position serves as the back-up confidential Executive Assistant to the Director and the Deputy Director. The purpose of this position is also to provide a variety of administrative support to the Management-Labor Advisory Committee, some of which is confidential in nature.

INTERESTED? Here's What You Need:

The successful candidate will at a minimum have:

® One year of experience performing administrative duties in support of agency projects or programs.

Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

DESIRED ATTRIBUTES

® Clearly and effectively communicate with individuals within and outside of the organization including sharing information appropriately.

® Ability to summarize written information into an understandable and accurate final product.

® Efficient in recording and transcribing meeting minutes.

® Experience providing direct administrative support to managers or high level executives.

® Experience with Administrative Rulemaking laws and procedures.

® Experience working independently and coordinating activities with competing deadlines.

SPECIAL INFORMATION

® NOTE: Employment will be contingent upon the passing of a fingerprint-based criminal background check. Conviction of a crime will not automatically disqualify an individual from being considered for employment.

HOW TO APPLY

® To apply for this position, follow the “ Apply ” link above to complete the online application.

® The State of Oregon requires all applications have a valid e-mail address. If you do not currently have an e-mail address and do not know where to go to get one please refer to our Applicant E-Recruit FAQ's Web page, scroll to the “How to Apply for a Job” section, question #14 to view several links to internet providers where you can get a free e-mail account. The State of Oregon does not endorse any particular provider.

® Your application must clearly show how you meet the qualifications and desired attributes for this job opening. Be sure to complete the work experience and, if applicable, education and skills sections of your on-line application. Please include the job(s) you held with a detailed description of your duties and level of responsibility for each job. A resume is not required to apply for this position and it will not be considered.

® Attach copies of transcripts, if you are using education to qualify. Transcripts must include your name, coursework completed with a passing grade, degree received, and institution name.

® If you need assistance with adding attachments to your profile or to a specific job application please go to Adding and Removing Attachments to a Profile and Job Posting for further instructions. This quick help guide can also be found on the State Jobs Page by clicking in the Applicant E-Recruit FAQ's then click on Applicant Profile Maintenance.

APPLICATION PROCESSING AND SCREENING

® In order to evaluate your experience as it relates to this position, your responses to the supplemental questions will be the primary basis for determining which applicants, among those who meet the minimum qualifications, will be offered an interview. Failure to respond to each question may result in disqualification of your application materials. For narrative questions, the space will expand to accommodate approximately one page of text (not more than 3,200 characters) for each answer.

® Please note that your responses will also be evaluated for English usage, grammar, spelling, and punctuation.

® The selection process will consist of a review of the materials provided. Candidates most closely matching the needs of this position will be invited to interview.

® Only complete applications received by the posted closing date and time will be considered. Be sure to answer all supplemental questions and attach all required documents.

State of Oregon - 19 months ago - save job - copy to clipboard