Under general supervision, performs a wide variety of administrative and clerical duties and special projects related to the Human Resources Department .
This position is an Extra-Help (Part-Time) position with no benefits. The work schedule will consist of approximately 20 hours per week, not to exceed 1,000 hours within a rolling 12-month period. Salary Dependent Upon Qualifications
Salary Range for Extra-Help (Part-Time) Office Specialist position: Minimum - $16.07 per hour; Midpoint - 20.03 per hour; Maximum - $23.99 per hour
The deadline to apply for this position is Thursday, February 28, 2013.
- Plans, schedules, and performs a wide variety of clerical and administrative duties related to assigned functional area.
- Collects and inputs statistical data and other information for inclusion into special reports. Compiles special reports as necessary. Researches questions and provides information.
- Prepares PowerPoint presentations as directed and assists with the technical aspects of the actual presentations. Maintains logs, files, records; orders and maintains required level of office supplies.
- Establishes and maintains databases and spreadsheets used for a variety of purposes.
- Establishes and maintains complex filing systems to ensure document control.
- Prepares a variety of correspondence, memos, reports, and other documents.
- Responsible for assisting the Employment Section and the HR Department with a wide variety of clerical, secretarial and administrative duties supporting the day-to-day administrative operations.
- The position will be responsible for: receiving and directing visitors, applicants and phone calls.
- Coordinating meetings and schedules.
- Typing, proofreading, filing, photocopying, posting information.
- Establishing and maintaining a variety of manual and electronic filing and tracking systems.
- Performing work in a automated applicant tracking system.
- Collaborating with team members to develop solutions and process work.
- Maintaining records, files and procedures computerized reports.
- Any combination of education and experience equivalent to a high school diploma with approximately three to six years of increasingly responsible experience related to the Human Resources and Employment.
- Procedures and specific rules of the office to which assigned.
- Office practices, procedures, and equipment.
- Organization and record-keeping techniques.
- Personal computer, including software programs such as Excel, Access, and Microsoft Office Suite.
- Familiarity with HRIS computer applications is highly desirable.
- Maintain accurate files and records.
- Use tact and diplomacy in sensitive contacts.
- Interpret and apply agency rules and policies.
- Use discretion when working with confidential information.
- Plan and organize work; work independently.
- Prepare and edit correspondence and reports.
- Assemble diverse data and prepare reports.
- Learn, apply and integrate employment and human resources policies, procedures, guidelines and laws.
- Establish and maintain effective and cooperative working relationships with staff and all levels within the organization.
Orange County Transportation Authority - 2 years ago