Extra-Help (Part-Time) Office Specialist
Orange County Transportation Authority - Orange, CA

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Overview:

Under general supervision, performs a wide variety of administrative and clerical duties and special projects related to the Human Resources Department .

This position is an Extra-Help (Part-Time) position with no benefits. The work schedule will consist of approximately 20 hours per week, not to exceed 1,000 hours within a rolling 12-month period. Salary Dependent Upon Qualifications

Salary Range for Extra-Help (Part-Time) Office Specialist position: Minimum - $16.07 per hour; Midpoint - 20.03 per hour; Maximum - $23.99 per hour

The deadline to apply for this position is Thursday, February 28, 2013.

Responsibilities:
  • Plans, schedules, and performs a wide variety of clerical and administrative duties related to assigned functional area.
  • Collects and inputs statistical data and other information for inclusion into special reports. Compiles special reports as necessary. Researches questions and provides information.
  • Prepares PowerPoint presentations as directed and assists with the technical aspects of the actual presentations. Maintains logs, files, records; orders and maintains required level of office supplies.
  • Establishes and maintains databases and spreadsheets used for a variety of purposes.
  • Establishes and maintains complex filing systems to ensure document control.
  • Prepares a variety of correspondence, memos, reports, and other documents.
  • Responsible for assisting the Employment Section and the HR Department with a wide variety of clerical, secretarial and administrative duties supporting the day-to-day administrative operations.
  • The position will be responsible for: receiving and directing visitors, applicants and phone calls.
  • Coordinating meetings and schedules.
  • Typing, proofreading, filing, photocopying, posting information.
  • Establishing and maintaining a variety of manual and electronic filing and tracking systems.
  • Performing work in a automated applicant tracking system.
  • Collaborating with team members to develop solutions and process work.
  • Maintaining records, files and procedures computerized reports.

Qualifications:
  • Any combination of education and experience equivalent to a high school diploma with approximately three to six years of increasingly responsible experience related to the Human Resources and Employment.
Knowledge of:
  • Procedures and specific rules of the office to which assigned.
  • Office practices, procedures, and equipment.
  • Organization and record-keeping techniques.
  • Personal computer, including software programs such as Excel, Access, and Microsoft Office Suite.
  • Familiarity with HRIS computer applications is highly desirable.
Ability to:
  • Maintain accurate files and records.
  • Use tact and diplomacy in sensitive contacts.
  • Interpret and apply agency rules and policies.
  • Use discretion when working with confidential information.
  • Plan and organize work; work independently.
  • Prepare and edit correspondence and reports.
  • Assemble diverse data and prepare reports.
  • Learn, apply and integrate employment and human resources policies, procedures, guidelines and laws.
  • Establish and maintain effective and cooperative working relationships with staff and all levels within the organization.

Orange County Transportation Authority - 18 months ago - save job - block
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