Extra-Help (Part-Time) Office Specialist
Orange County Transportation Authority 15 reviews - Orange, CA
Part-time

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Overview:

Under general supervision, performs a wide variety of administrative and clerical duties and special projects related to the Human Resources Department .

This position is an Extra-Help (Part-Time) position with no benefits. The work schedule will consist of approximately 20 hours per week, not to exceed 1,000 hours within a rolling 12-month period. Salary Dependent Upon Qualifications

Salary Range for Extra-Help (Part-Time) Office Specialist position: Minimum - $16.07 per hour; Midpoint - 20.03 per hour; Maximum - $23.99 per hour

The deadline to apply for this position is Thursday, February 28, 2013.

Responsibilities:
  • Plans, schedules, and performs a wide variety of clerical and administrative duties related to assigned functional area.
  • Collects and inputs statistical data and other information for inclusion into special reports. Compiles special reports as necessary. Researches questions and provides information.
  • Prepares PowerPoint presentations as directed and assists with the technical aspects of the actual presentations. Maintains logs, files, records; orders and maintains required level of office supplies.
  • Establishes and maintains databases and spreadsheets used for a variety of purposes.
  • Establishes and maintains complex filing systems to ensure document control.
  • Prepares a variety of correspondence, memos, reports, and other documents.
  • Responsible for assisting the Employment Section and the HR Department with a wide variety of clerical, secretarial and administrative duties supporting the day-to-day administrative operations.
  • The position will be responsible for: receiving and directing visitors, applicants and phone calls.
  • Coordinating meetings and schedules.
  • Typing, proofreading, filing, photocopying, posting information.
  • Establishing and maintaining a variety of manual and electronic filing and tracking systems.
  • Performing work in a automated applicant tracking system.
  • Collaborating with team members to develop solutions and process work.
  • Maintaining records, files and procedures computerized reports.

Qualifications:
  • Any combination of education and experience equivalent to a high school diploma with approximately three to six years of increasingly responsible experience related to the Human Resources and Employment.
Knowledge of:
  • Procedures and specific rules of the office to which assigned.
  • Office practices, procedures, and equipment.
  • Organization and record-keeping techniques.
  • Personal computer, including software programs such as Excel, Access, and Microsoft Office Suite.
  • Familiarity with HRIS computer applications is highly desirable.
Ability to:
  • Maintain accurate files and records.
  • Use tact and diplomacy in sensitive contacts.
  • Interpret and apply agency rules and policies.
  • Use discretion when working with confidential information.
  • Plan and organize work; work independently.
  • Prepare and edit correspondence and reports.
  • Assemble diverse data and prepare reports.
  • Learn, apply and integrate employment and human resources policies, procedures, guidelines and laws.
  • Establish and maintain effective and cooperative working relationships with staff and all levels within the organization.

About this company
15 reviews
For more information about OCTA, call the Transportation Helpline at 800-724-0353 or visit OCTA's Web site at www.octa.net.