Forms and Records Analyst 3
(Registered Health Information Technician, RHIT)
Monroe Correctional Complex (MCC) The Department of Corrections is seeking a highly motivated and qualified individual for the position of Forms and Records Analyst 3 at the Monroe Correctional Complex. The Monroe Correctional Complex (MCC) is a 2400 bed male all-custody level facility located 30 miles northeast of Seattle. The complex consists of five major units; the Washington State Reformatory Unit (WSRU), Special Offender Unit (SOU), a large mental health inpatient treatment unit, Twin Rivers Unit (TRU), Intensive Management Unit (IMU), and the Minimum Security Unit (MSU). MCC provides care for the sickest and most complicated patients in our system and is considered the hub of medical and psychiatric care for DOC due to being located close to the University of Washington and Harborview Medical Center. The Department of Corrections (DOC), as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law and provides leadership for the future of corrections in Washington State.
Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.
The Forms & Records Analyst 3 reports to the Health Care Manager 1 (HCM1), and works closely with the other FRA2s and health care staff. This position is responsible for the development and maintenance of legal, comprehensive health records in accordance with Department of Corrections’ policies, state/federal statues, ACA standards and established required regulatory standards at Monroe Correctional Complex. This position also processes public record requests for offender health information. Duties:
Process request and disclosures of information - internal, external, and from offenders.
Respond to public disclosures.
Analyze court, attorneys’ and other external person of interest request for disclosure of offenders’ health information by following legal requirements.
Respond to subpoenas and court orders and give disposition when necessary.
Certify health records.
Check credentials and right-to-know of internal requesters.
Process requests for the Indeterminate Sentence Review Board (ISRB), End of Sentence Review Committed (ESRC), Out of State movements (OOS) and other requests as needed.
Schedule offenders for examination of their health record.
Process offenders’ requests for health record copies.
Maintain health records disclosure log.
Respond to offender inquiries.
Maintain Offender’s health records.
Assemble new or temporary charts.
Perform Continuous Quality Improvement Program (CQIP) checks and audits.
Thin charts as needed.
Investigate co-pay issues concerning overpayment alleged by offenders.
Process departing offenders’ health records for all offenders assigned to SOU/IMU/MSU/TRU/WSRU and provide assistance to other units as needed.
Remain current on all admissions and departures of offenders to and from the facility.
Make appropriate chrono entries in the Offender Management Network Information (OMNI).
Supervise MCC Forms and Records Analyst 2(FRA2) staff.
Wo rk with staff to provide leadership for a medical records unit that is professional, accountable, and high performance.
Review/completed Position Descriptions (PDs).
Review/Evaluate/Complete Position Description Performance (PDP) evaluation & expectations for each employee and conduct Documented Supervisory Conferences (DSC).
Assign and inspect work of all FRA2s.
Instruct staff in safety and compliance to ensure standards are met.
Evaluate performance and provide feedback to help develop and enhance skills.
Address performance issues in accordance with the agency policy.
Keep HCM1 informed and seek guidance and assistance when necessary. Working Conditions Assigned work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. The core work hours for this position are 40 hours a week; however, may be required to adjust working schedule as needed. This position is located in the Health Services Unit, and may be required to work in all facilities (Special Offender Unit; Intensive Management Unit; Washington State Reformatory Unit; Twin Rivers Unit and Minimum Security Unit). This position will require work inside the prison and contact with offenders who live in crowded/confined spaces, who may have a history of violent behavior, and who may be aggressive and/or confrontational toward other offenders and staff. This position will serve as a professional representative of Department of Corrections to the public and will dress appropriately for the position. This position may require extended periods of sitting or standing, and walking or travel indoors and outdoors, on cement, asphalt, dirt, gravel, and/or grass surfaces in all weather conditions. This position may require extensive computer work for long periods of time. This position also requires flexibility and adaptability to all policies and procedural changes. On rare occasions you may be required to travel to attend mandatory training or meetings. This position may be required to lift up to 25lbs.
Certification by the American Health Information Management Association as a Registered Health Information Technician (RHIT) OR Registered Health Information Administrator (RHIA). AND
Maintain regular and reliable attendance.
Successfully complete, within mandated time-frames, employee orientation and all other mandatory annual, in-service and other required training.
Provide a physical residential address and home telephone number to the Department of Corrections.
Become familiar and comply with all DOC policies and procedures and Collective Bargaining Agreements as applicable.
Submit to a drug testing in accordance with Collective Bargaining Agreement and agency policy.
The success candidate will meet the above requirements; plus:
3 years of experience in forms and records management, which includes maintaining and processing offender records such as legal files, property files, grievance files, administrative files, medical files, parole files, counselor or custody files, in a governmental law enforcement office, court setting, or an adult correctional agency. AND
1 year of supervisory/management experience.
Veterans Preference Points Qualification
In order to be eligible to receive Veterans Preference Points, as noted in the Agency Wide Questions, you will need to attach a legible copy of your DD214 - Member 4 form to your application OR email a copy to email@example.com , by close of the job posting. If this information is not received by the closing date - no additional points will be applied to your final examination score.
'The mission of DOC is to improve public safety.' For additional information about the agency, please visit www.doc.wa.gov . IMPORTANT NOTES: From July 1, 2011 through June 30, 2013 a 3% temporary salary reduction is in effect for most state positions. The salary range noted in this recruitment announcement reflects this temporary reduction. For specific information see: Temporary Salary Reduction Info . · Please include a minimum of three professional references with your application . A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. · All DOC employees are fingerprinted for a criminal history background check. · Employees work with offenders in a potentially hazardous setting. Please consider this when deciding whether to apply. · We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, including marijuana, will be disqualified from consideration. · Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. · Tuberculosis is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results. · If this position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment. We are committed to hiring individuals who possess core diversity competencies: · Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace. · Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds. · Respectfully acknowledge people’s differences and recognize these differences as important and valuable. · Promote inclusiveness. · Be culturally sensitive and appropriate. · Respect and value diverse backgrounds and traditions. DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email firstname.lastname@example.org . For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.