Provide support to basic facility requests.
Manages the office including resolving all facility related issues in a timely fashion.
Assist and support mailroom/shipping/receiving/exporting duties when required.
Assist on site space planning activities and implementation.
Act as liaison with Property Management in handling daily issues.
Maintain and implement office emergency procedures.
Co-ordinate all reconfiguration requirements and internal moves.
Manages general office supplies, office equipment supplies and beverage inventories and distribution.
Manage general office equipment, maintenance and repair.
Setting up conference rooms. This requires ability to move tables and chairs.
Manage scheduling of all conference room reservations.
Handle all materials received in the Mail Center (receive, review, receipt, document, process, prepare, identify, separate, deliver, transport, etc.).
Mails out company information as requested. Prepares and arranges for courier delivery. Sends and receives faxes. Manages and reports on all front desk deliveries.
Operate postage machine to process mail.
Enter activity data in logs, maintain records.
Prepare and process outbound courier shipments using computer or service provider’s equipment (i.e. FedEx PowerShip System).
Operates multiple-line telephone and routes calls to the appropriate person or location within the office.
Greet customers, vendors, job applicants, employees from other locations and other visitors with a high degree of professionalism and courtesy.
Answering incoming calls and directing those calls to the proper parties. Calls must be answered in four rings or less.
Provides general administrative and clerical assistance.
Maintains safe and clean lobby area.
Other duties assigned by manager.
High School diploma or equivalent.
Minimum of 1-3 years facility/office services related experience preferred.
Ability to effectively work individually or in a team environment.
Consistently demonstrates professional demeanor, appearance and attitude.
Proven ability to remain calm under pressure; resilient.
Excellent verbal and written communication skills.
Displays attention to detail.
Ability to handle multiple projects at one time.
Assertive and resourceful; self motivated; willing to ask questions and take initiative.
Excellent customer service skills; must possess a “can do” attitude.
Ability to perform physical tasks and lift 40 pounds.
Competency in performing multiple functional tasks.
Keyboarding and windows environment PC skills.
1-3 years experience with Microsoft Office Software (Word, Excel, and PowerPoint).
The Millennium Group - 19 months ago