Financial Services - Staff Accountant - Payroll
Union College - Schenectady, NY

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This position is directly responsible for all facets of the bi-weekly payroll and all grant accounting. The position also acts as a back-up for the semi-monthly payroll, and as the key liaison with the Finance IT position and the campus to implement all computer upgrades and interfaces related to payroll. Specific Payroll related responsibilities include: reviewing and correcting time sheets and PAF’s, resolving issues and questions prior to processing the bi-weekly payroll, reviewing, calculating and processing deduction changes as required by internal and external agencies and employee requests, processing bi-weekly payroll, reconciling all payroll reports prior to release of paychecks, printings checks and direct deposit statements and preparing them for distribution, FTP payroll files to the bank and transmitting federal and state tax payment info, working with Supervisors, HR personnel and employees to resolve payroll issues, processing payroll corrections as needed, assisting with quarterly and annual tax reporting including federal and state returns, reporting employee stats to US DOL monthly, calculating and processing benefit charge out, processing computer loan applications, coordinating with external agencies and processing all payroll garnishments and agency payments related to child support orders, tax liens and wage garnishments. Specific Grant related responsibilities include: reviewing and approving grant budgets and conditions prior to external request for funding, calculating and processing all accounting entries related to overhead, distribution of overhead income, fringe benefits and matching funds, monthly and/or yearly reporting to various federal agencies as well as private foundations and corporations as needed, setting up new accounts in IFAS and requesting new account access for PI, invoicing grant expenses as needed, requesting reimbursement of all federal grant expenses through the appropriate web based reporting system, handling time and effort reporting on all federal grants, maintaining Federal Equipment Inventory and coordinating verification of equipment bi-annually for the audit, and closing out grants with the PI and funding source. Other duties may include: working with Finance IT, College IT, HR and other personnel as needed to implement Time Card Online and other payroll enhancements, developing reports and streamlining processes related to external reporting, assisting with operation and oversight of the Cashier’s Office as needed (including the processing of Datatel payments and Lockbox payment upload in the absence of the Cashier), and backing up Assistant Director of Financial Services as needed.

Qualifications Bachelor’s degree is required with 5 years related work experience preferred. Must have excellent interpersonal skills and sound judgment, strong mathematical skills, an aptitude for software applications, excellent data entry skills, and the ability to organize multiple tasks and meet deadlines.