Fiscal Specialist III
Public Health - Seattle & King County - Seattle, WA

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Public Health – Seattle & King County is seeking a new Fiscal Specialist III position in the Environmental Health Services Division in Public Health-Seattle & King County.

THE POSITION: The Fiscal Specialist III position works as part of a two person team to collect over $6 million in revenue annually from over 13,000 permits from food establishments, pools/spas, meat cutters solid waste, and pet business permits in King County for the Environmental Health (EH) Services Division for Public Health – Seattle and King County.

The ideal candidate will be efficient at time management, be comfortable in a team environment as well as working independently, and have excellent customer service and communication skills.

WHO MAY APPLY : This position is opened to all qualified applicants.

1. NEOGOV/Government Jobs application with completed supplemental questions .
2. Resume

You can attach multiple documents if necessary or required, such as your cover letter or resume to your application. Your options are:

  • Copy and paste one or more documents into the text resume section of the application.
  • Attach multiple documents/files in the resume attachment section.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

WORK LOCATION : Downtown Seattle, Chinook Building, 401 Fifth Avenue Suite 1100, Seattle, WA 98104.

WORK SCHEDULE: This position works Monday through Friday, 40 hours per week. This position is non-exempt from the Fair Labor Standards Act and therefore is overtime eligible.

CONTACT : If you have any questions regarding the application process for this recruitment please contact Jennifer Caymol, HR Analyst at

Examples of Duties:
  • Interpret established policies, procedures, codes, regulations, and other relevant sources regarding permits and fees to internal and external customers over the phone, via email, and in-person.
  • Organize, code, and maintain data sources in Envision for the food, pool/spa, and meat cutters permits, including: verify and resolve discrepancies concerning issues such as payments, balances due, ownership changes, and active/inactive status by communicating with company owners, finance and accounting sections, 40 + EH Investigators, and 3 EH Supervisors; invoice and bill for plan review services; record collections of payments; deposit revenue; and issue the annual food, pool, spa, meat cutter and solid waste and pet business permits.
  • Disperse refunds for overpayments and incorrect payments to customers; coordinate collection actions with Health Inspectors and Fiscal on delinquent accounts for application, inspection, and plan review fees.
  • Research and summarize payment information from various documents for managers, supervisors, and EH field staff.
  • Use Microsoft Excel to perform bank reconciliations, process refund journals and other similar accounts payable duties.
  • Provide limited training to staff temporarily assigned to the section during peak renewal times.
  • Process and distribute incoming mail and other documents as appropriate. Perform other tasks associated with maintaining security and confidentiality of money and administrative work.
  • Demonstrated ability to organize, code, and maintain data sources; verify and resolve discrepancies, balances due, and active/inactive status; invoice and bill for services; record collections of payments; deposit revenue; and disperse payments to customers.
  • Demonstrated experience in accounts receivable, accounts payable, or billing reconciliation of payments and invoices.
  • Demonstrated intermediate competency using MS Excel and Outlook with the ability to develop spreadsheets and communicate with coworkers and customers.
  • Demonstrated knowledge of general office principles and practices, including: accounting procedures and mathematics; grammar, and spelling usage; problem solving and organizational skills; standard office equipment and ability to maintain confidentiality of customer information.
  • Demonstrated ability to learn how to perform technical tasks quickly and accurately with limited training; can easily understand and retain knowledge regarding processes and procedures.
  • Demonstrated ability in prioritizing a high volume workload and can distinguish tasks that are more important than others.
  • Demonstrated ability to work independently to problem solve issues with limited direction by researching various sources; ability to use logical judgment when determining appropriate action.
  • Demonstrated skill in listening to internal and external customers regardless of your own personal perspective.
  • Demonstrated excellent customer service skills with the ability to communicate with customers using discretion, patience, etiquette, and professionalism.
  • Demonstrated ability to build rapport and work collaboratively with colleagues within the work unit to reach the common goals of the section.
  • Demonstrated ability to interpret established policies, procedures, codes, and regulations regarding permits and fees to internal and external customers in person and over the phone.
  • Demonstrated proficiency in oral and written communication.
  • Demonstrated ability to follow oral and written instructions; adjust to changes in work load demands; and research, gather, and compile technical information from a variety of sources.
Supplemental Information:
  • This selection process may include but is not limited to: evaluation of application materials and supplemental questions, testing and interviewing. For more information on our selection process, please refer to
  • Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
  • Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
  • Staff may be required to play a role as a first responder in the event of a Public Health emergency.
UNION AFFILIATION: This position is represented by IFPTE, Local 17.

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