Front Desk Coordinator / Administrative Assistant
Colliers International - Portland, OR

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The Front Desk Coordinator will provide project coordination and administrative support including, analytical and planning support to the office, specifically supporting senior level management. Position requires extensive cross-group coordination at all levels, along with superb written and oral communication skills, analytical skills, planning skills with the ability to function effectively with minimal direction, can extrapolate and drive projects to successful, timely completion.

Key Responsibilities

The successful candidate will be able to demonstrate core competencies in the following areas:

Manages all incoming calls and directs clients and visitors.

Manages scheduling of office space.

Provides project coordination and support of office projects – from inception to completion.

Provides administrative support to support staff and brokers. Composes and types correspondences, memos and creates various charts, tables, graphs and presentation materials. Edits copy for spelling, grammar and layout.

Researches and complies data and information for various projects.

Coordinates communications, schedules and information flow between departments.

Assists with monthly operating budgets to identify variances, annual budgeting and forecasting of general office expenses; including A/P

Handles tenure tracking, assists with tenure recognition.

Coordinates and oversees company event planning in cooperation with the Event Planning Committee.

Coordinates and tracks Safety Committee meetings – keeps stakeholders informed.

Organizes and maintains filing systems. Responds to phone call and written requests for information. Researches issues and gathers information.

Requirements

The successful candidate will possess the following required degrees, certificates or competencies:

2+ years of relevant experience. Associate Degree or greater, preferred.

Analytical Skills– MS Office with proficiency in Excel – capable of building spreadsheets to track budgets and expenses.

Is action oriented and enjoys working hard; is energetic and willing to take on challenging assignments; seizes personal development opportunities.

Is dedicated to meeting the expectations and requirements of internal and external customers; seeks customer information and uses it for improvements in products and services; acts with customer in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Can marshal resources (people, funding, material and support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files it in a useful manner. Takes initiative; drives projects to timely, successful completion with minimal direction.

Pursues everything with energy, drive and a need to finish; seldom gives up before finishing; especially in the face of resistance or setbacks.

Spends their time on what’s important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus.

Compensation and Benefits

Competitive salary including a full range of health benefits, vacation plan, 401K and other benefits are available.

Colliers International provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.

Colliers International - 22 months ago - save job - block
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About this company
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Colliers Macaulay Nicolls, or CMN International, is the largest member of Colliers International's global network of affiliated...