Partners HealthCare - Boston, MA

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About Our Organization

Partners HealthCare is an integrated health care system founded by Brigham and Women's Hospital and Massachusetts General Hospital. In addition to its two academic medical centers, the Partners system includes community and specialty hospitals, community health centers, a physician network, home health and long-term care services, and other health-related entities. Partners is one of the nation's leading biomedical research organizations and a principal teaching affiliate of Harvard Medical School. Partners HealthCare is a not-profit organization. We have opportunities in Finance, Information Systems, Human Resources, and many other areas that work behind the scenes in support of the Partners mission.

Job Description

Assist Spaulding Investigators and their support staff with the management of complex sponsored funding mechanisms. Establish accurate and complete electronic project accounts and maintain comprehensive electronic records for all changes to an award. Review and approve expense transactions, provide guidance to PIs and their support staff with regulatory issues. When necessary act as the institutional liaison with officials from sponsoring agencies, and assist with problem solving within the hospitals and other Partners non-research service offices.Work with Spaulding investigators and their support staff to review financial information related to sponsored projects for Spaulding and reconcile funds. Draft, circulate and submit financial status reports, invoices and other sponsor required reports. Assist with the review and management of Accounts Receivables and the overall Research Receivable for Spaulding projects.Work independently with Spaulding Investigators and support staff to actively manage sponsored awards. Ensure that all milestones are met in a timely manner and all expenses are allowable, allocable and reasonable per the terms of the award and all applicable regulations and policies, both internal and external.Review grant or contract budgets and terms and conditions, obtains/verifies necessary compliance approvals.Verify proposal information and establish and maintain accurate and complete electronic records, in compliance with institutional and sponsor policies, for all post-award transactions completed.Initiate, track and execute outgoing subcontracts and modifications.Assist investigators with changes that require sponsor approvals such as rebudgeting, requests for change of PI, requests for change of scope, no-cost extensions and all other post-award administrative requests.Independently assists customers in locating source materials, guidelines, clarifications regarding terms and conditions of award and search tools within the office and on the internet.Analyze and provide salary and grant spending projections to PIs and Spaulding administrationEnsure monthly, quarterly and final invoices are prepared accurately and submitted to the sponsor in a timely manner.Prepare and submit quarterly, annual and final financial reports, by the due date, for all grants as required by sponsor guidelines.Independently submit all data changes for personnel with salary that is a direct charge to sponsored research agreements.Submit journal entries based on the institutional cost transfer and external sponsor policies. Ensure the approved journal entries are processed in a timely manner.Review and record all incoming sponsor invoices to the terms and conditions of the subcontract agreement and submit to Accounts Payable in a timely manner.Reconcile awards by working with PI and Department Administrators to resolve credit and deficit balances to ensure timely closeout of research awards.Work with the department and obtain copies of all Trainee Appointment forms for all training grants on assigned workload for inclusion in central office files.Coordinate with Materials Management and other Partners offices as needed.Assist Partners Research Management with developing and communicating training tools that address the needs of the Spaulding research community.Maintain familiarity with all applicable Partners, local, state and Federal regulations, policies, and guidelines.Attend Partners Research Management operation meetings.Assumes additional responsibilities as assigned.


Bachelor’s Degree in a related field preferred.5 – 7 years of professional grant administration experience.Extensive knowledge of Federal and Non-Federal regulations and operation policies of sponsored research, including: OMB Circulars A-110, App E of 45 CFR part 74, A-21, A-122 and A-133, OASC-3, PHS grants policy statement, and all FARs.Ability to manage high volume and complex transactions.Familiarity/experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.Must possess ability to thrive in a busy, high-volume, and deadline driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests.Requires independent judgment and strong organization and communication skills and customer service focus.

EEO Statement

Partners HealthCare System is an Equal Opportunity Employer

About this company
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Partners HealthCare, located in Boston, is an integrated health system founded by Brigham and Women`s Hospital and Massachusetts General...