Gala Event Specialist/Administrative Associate - Tampa Bay
American Heart Association 213 reviews - Saint Petersburg, FL

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What's your motivation? Opportunity. Creativity. Contribution. It's all part of working for the American Heart Association ---where you can achieve professional growth and personal fulfillment. So if you're considering a rewarding career, consider the American Heart Association.

Working out of our St. Petersburg office, the Gala Event Specialist will coordinate all logistics pertaining to the annal Tampa Bay Heart Ball , and related meetings and events. The overall objective and driving force for this position is to focus on a high level of customer service and satisfaction which will in turn contribute to customer retention. The Gala Event Specialist will additionally be responsible for administrative duties as assigned by the Gala Fundraising Director and Tampa Bay Vice President.

Responsibilities will include:
. Securing venue for the Gala and related events and meetings.

. Recruiting and overseeing a volunteer Gala Logistics Committee.

. Implementing and coordinating day of event volunteer training.

. Acquiring Auction Items.

. Data entry utilizing Greater Giving software.

. Creating and preparing correspondence, invitations, announcements, etc.

. Compiling event related financial spreadsheets and statistics.

. Willingness and ability to travel periodically throughout the business market.

Required Skills

Required Experience

  • High School Diploma/GED required. Bachelor's Degree (or equivalent combination of education and experience) preferred
  • 1+ years of prior administrative and/or event planning and/or non-profit experience
  • Ability to recruit and train office and day-of-event volunteers
  • Excellent computer skills (Word, Excel, PowerPoint)
  • Ability to work independently and sometimes irregular hours
  • Ability to prioritize and handle multiple tasks/Detail oriented
  • Ability to lift 20-30 pounds
  • Willingness and ability to travel periodically throughout the business market.
Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

Benefits include comprehensive health benefits, retirement plan with generous employer contributions, 12 paid holidays per year, paid time off, flexible spending accounts and a Start! Fit-Friendly work environment.

NOTE: All applicants must apply via our on-line system. You will receive an automated response alerting you that your application has been received. Only those selected to interview will be contacted directly. All other resumes will remain in our database for future reference.

To view a complete listing of our open positions, please visit our website at:

The American Heart Association will not discriminate against any employee or applicant for employment because of age, race, color, religion, sex, gender identity, national origin, disability, veterans’ status, sexual orientation, marital status or based on political or religious opinions or affiliations, membership or non-membership in employee organizations .

About this company
213 reviews
The American Heart Association (AHA) is a not-for-profit organization devoted to the fight against heart disease and stroke (both among...