Gift Processing Assistant - University Development
Grand Valley State University - Allendale, MI

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Responsible for the planning, coordination, execution, and daily management of gift processing and pledge entry; financial reconciliation and reporting; information reporting and analysis; and biographical data and maintenance.
Responsible for gift/pledge entry and management, including but not limited to:
- Process and oversee gifts and pledges (cash, checks, securities, gifts-in-kind, credit cards, bank drafts, matching gifts, payroll deductions) from alumni, friends, corporations, foundations, and other constituents of the University based on current policies and procedures
- Oversee proper and timely gift recording and receipting including staff performance and training in these areas
- Accurately determine appropriate gift designation, category and account for correct gift/pledge reporting
- Oversee the management of donor pledges, including delivering regular reminders and special collections
- Support interpretation of IRS rules and regulations for charitable giving
- Support guidelines as defined by the Council for the Advancement of Secondary Education (CASE) and other governing bodies
- Protect and enforce the privacy of donor records, including the management, organization, and security of donor files
- Maintain a high level of quality control and accountability according to University accounting and FASB standards
- Check the data used on all correspondence that incorporates donor giving, including the official tax receipts
- Liaison to donors with questions related to giving records, policies and procedures
- Resolve issues independently within parameters or under the direction of the Assistant Vice President for Development Services or his/her designated chain of command
- Assist in defining and documenting policy and procedures for gift recording and reporting
- Participate in appropriate internal and inter-departmental committees

Responsible for financial reconciliation and reporting including but not limited to:
- Create and reconcile various reports with departments throughout the university
- Prepare for and respond to Audit requests
- Gift and endowment account management
- Liaison with Business and Accounting Office

Information reporting and analysis including but not limited to:
- Prepare and insure accuracy of data for all giving reports
- Responsible for gift and pledge reporting for all end users and programs including but not limited to university executive and senior management; all development division program directors (including annual giving; campaigns; corporations; foundations; alumni and planned giving) and other constituents
- Collaborate with Development Services IT staff in design and use of database and reports
- Produces data for major external and financial reports (i.e., Annual Report).
Biographical data maintenance including but not limited to:
- Responsible for data content and standards as it is related to processing gifts
- Insures quality control of all data entry as related to processing gifts
- Develops procedures for regularly enhancing and cleaning data as related to gift processing
- Data change management as related to gift processing
- Constituent relationship support for stewardship and donor recognition: i.e. maintains accurate names for recognition and publication purposes

General support including but not limited to:
- Train fellow staff; act as backup for ill/absent staff
- Act as administrative assistant when needed
- Participate in annual planning
- Other related duties as assigned

Responsibilities - Non-essential Functions

Required Qualifications and Education
- High school graduate
- Minimum of two years related work experience and/or relevant training working with constituent or number database
- Experience in leading team members in order to achieve goals
- Demonstrated experience to successfully work under pressure and meet deadlines
- Demonstrated experience to interact and communicate in various ways with a wide range of constituents with diplomacy, tact yet informative manner, and a high quality service attitude
- Demonstrated experience to successfully operate office equipment
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records
- Demonstrated experience in exercising discretion and judgment in maintaining the security of confidential and sensitive information and materials
- Possess strong verbal and written communication skills
- Type 50 wpm accurately; spelling competency
- Excellent grammar and proofreading skills
- Demonstrated experience to successfully use a variety of computer software applications
- Demonstrated ability to work in a complex organization and interpret, analyze and apply policy and regulations and make recommendation for policy and regulation modifications for more effective and efficient functions and systems
- Demonstrated ability to compile and compute statistical data and maintain record keeping system.

Preferred Qualifications and Education
- Some college course work
- Higher education experience
- Gift processing experience
- Knowledge of IRS policies and regulations of regarding establishment, utilization, and fund accounting of private support
- Knowledge of CASE standards of management reporting of private support for institutions of higher education
- Knowledge of Millennium and Banner software
- Supervisory experience

Job Classification/Range (For Hourly Staff Only)

C-4 ($17.18 - $22.50)

Salary Range (For AP/Faculty Only)

Grand Rapids Pew

Date Position will Post to the Web

Application Deadline Info

How To Apply
Click "Apply to this Posting" Include a cover letter and resume. The online system will allow you to attach these documents electronically. If you have questions or need assistance, call Human Resources at 616-331-2215.

Job Category

Job Type
Full-Time 12 month

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