Grant/Contract Administrator
Enclipse Corp. - Oakland, CA

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PLEASE NOTE THIS IS MORE OF A FEDERAL PRE AWARD/POST AWARD GRANT POSITION VERSUS PROCUREMENT AND GRANT ADMINISTRATOR. CANDIDATES FROM PROCURMENT AND GRANT ADMINISTRATION WILL NOT BE THE BEST FIT. LOOKING FOR CANDIDATES THAT HAVE WORKED WITH AND REVIEWED FEDERAL GRANTS. WILL BE REVIEWING LEGALITY OF GRANTS AND REASONABLENESS OF GRANTS. WILL ALSO BE REVIEWING AND MAINTAINING COMPLIANCE OF THE PROPOSED FEDERAL GRANTS. CANDIDATES THAT HAVE WORKED IN A UNIVERSITY GRANT ADMINISTRATION ROLE WOULD BE A GOOD FIT.

Hours: 8:00-5:00 pm

Job Description:

Federal Grant Administrator responsible for all Proposed Federal Grant Review regarding Compliance, Modification, Review, and setting up contracts in the system.

Essential Functions:
Reviews and processes funding applications (federal and non-federal), including submissions to federal agencies, various universities, pharmaceutical companies, and foundations. Reviews and processes applications for federal funding for all research projects throughout organization to ensure budget accuracy, completeness and compliance with federal requirements (including human subject review). Reviews financial terms and conditions for subcontract agreements between organization and external research sponsors.
Ensures appropriate information, reports and compliance documentation are provided to meet government and funding agency requirements and needs. Supervises preparation and reviews monthly invoices, summary financial reports, and other reports required by funding agencies according to sponsor requirements.
Monitors research accounts to prevent over expenditure. Responds to requests for information, provides consulting assistance and interacts regularly with physicians, investigators, research staff and leaders of funding agencies. Represents organization in responding promptly to inquiries from federal contracts and grants officers, provides information (budget clarification and justifications) and documentation to meet their needs and federal requirements.
Maintains a strong working relationship with regional accounting departments and other Region's research staffs. Responsible for monthly production of the department operating statement and ad hoc management reports. Manages accounts receivables and cash flow for all regions when related to federal projects. Tracks payments and follows up on unpaid invoices. Provides input to the development of departmental policies and procedures. Uses the department software application to monitor Program-wide research accounts and to develop custom reports for providing information to management and customers.

Scope of the project: Backfill support of existing position while incumbent involved in special project

REQUIRMENTS:

Technically proficient with PC and web-based applications

Organized

Good oral and written communication skills
Detail-oriented, quick learner, works well in small team environment
HS or GED required,College degree preferred
Experience with Contracts and grants, Financial analysis, Healthcare research, Federal and state regulations, Compliance, Reporting and documentation, Tracking payments and invoices

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