Grant Coordinator II-cc711-2179-B20-1921
Texas Education Agency - Austin, TX

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This position reports to a Grant Negotiation Supervisor in the Division of Grants Administration. Performs advanced grant development and coordination, and administration work. Work involves coordinating, reviewing, analyzing, negotiating and reporting of numerous state and federal grants at various stages to determine appropriateness of grant or compliance with requirements and standards. Serves as a liaison between state or federal government and grantees. Works under limited direction with considerable latitude for the use of initiative and independent judgment. Responsibilities include, but are not limited to the following activities: * Conducts the program and fiscal review, analysis, and negotiation of a large volume of grant applications, in hardcopy and e-Grant formats, to ensure adherence to program and fiscal requirements as well as applicable laws, regulations, guidance and agreements. * Applies federal cost principles, uniform administrative grant requirements, and educational financial accounting rules. * Interprets and explains program laws, regulations, guidance, agreements and application instructions for a variety of complex federal and state grant programs. * Communicates extensively with agency staff, public school personnel, education service centers, colleges, universities, non-profit organizations, and for-profit businesses in negotiating and resolving legal and compliance issues with grant applications. * Follows processes and procedures for proper routing and tracking of applications for approval and to meet agency performance measures. * Maintains proper documentation of grant review information for audit purposes. * Verifies funding allocations and entitlements, project begin and end dates, grantee/vendor information, funding codes and related grant information. * Enters and creates notice of grant awards (NOGA) and amended NOGAs into TEA's automated PeopleSoft TGIF grant subsystem. * Enters the grantee's approved budget into TGIF. * May assist in: (a) development, revision, or update of procedural manuals, documents, forms and reports (b) user acceptance testing for e-Grants applications (c) competitive review process (d) training staff in the processes and procedures of grant review, analysis, and negotiation (e) collaborating with agency staff to properly time and implement maximum, carryover, and reallocation budgetary processes (f) providing support to internal and external customers for TEA systems such as e-Grants, TEASE, ER, ISAS, division databases (g) assist with the maintenance and operation of division databases, updating queries and running reports to correct information and data. * Performs other duties as assigned.

Minimum Qualifications:
Education: Graduation from an accredited college or university.

Experience: Two (2) years experience in developing or negotiating federal and/or state grants or contracts OR two (2) years of accounting experience. Prefer 4+ years experience working at TEA or an ESC with direct grant application development or negotiation responsibilities.

Substitution: Education and experience may substitute for one another on a year-for-year basis.

Note: A practical exam may be given at time of interview.

Knowledge, Skills, and Abilities (KSA):
Knowledge of: Federal and state laws, regulations, guidance and agreements pertaining to grants administration; federal cost principles, uniform administrative grant requirements, grant processes and procedures; educational grant administration resources such as EDGAR, OMB Circulars, FASRG; prefer knowledge of electronic accounting systems and grant administration systems similar to or the same as TEA's systems, including ISAS/TGIF, ER system, and e-Grants; prefer knowledge of TEA's grant application processes.

Skill in: Reviewing, analyzing, and negotiating grant applications for program compliance and reasonable, necessary, and allowable budget items; problem-solving and decision-making; advanced mathematical aptitude; excellent written and verbal communication; attention to detail, proof reading; providing superior customer service; prefer advanced computer skills in using applicable software including Microsoft applications and PeopleSoft Financials.

Ability to: Correctly interpret laws, regulations, guidelines, and agreements; follow policies and procedures; analyze grant documents for compliance with program and fiscal requirements; establish and maintain effective working relationships with all levels of staff and with grantees; accurately process a large volume of grant applications within a relatively short period of time; handle multiple and shifting priorities; exercise independent judgment in planning, organizing, and performing duties; work as a contributing member of a working team; work more than 40 hours per week when required to meet application processing deadlines; and work under minimal supervision.

Supplemental Information:
This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Salary is dependent on qualifications.

Positions exempt from the Fair Labor Standards Act (FLSA) will earn compensatory time off rather than overtime for hours in excess of 40 per week. May be required to work hours other than 8 to 5. May be required to work weekends and holidays.

In accordance with applicable federal and state equal opportunity laws, it is TEA's policy that no person shall be excluded from consideration for recruitment, selection, appointment, training, promotion, retention or any other personnel action, or be denied any benefits or participation in any educational programs or activities which it operates on the grounds of race, religion, color, national origin, sex, disability, age or veteran status (except where age, sex or disability constitutes a bona fide occupational qualification necessary to proper and efficient administration.

The Immigration Reform and Control Act requires all new employees to present proof of identity and eligibility to work in the United States. TEA does not sponsor H1-B work visas. Males, 18 to 25 years of age, are required to present proof of selective service registration (or exemption) prior to being employed by any state agency.

There is a 90-day waiting period for health insurance coverage and retirement contributions for new hires and re-hires.

This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency.

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