GENERAL SUMMARY: The Program Manager provides high-level management and administrative support to the leadership and the Director of Education and program team in the coordination of the education program and related leadership activities. This position is responsible for management and coordination of programs and other initiatives, in keeping with the strategic plan and objectives set forth.
POSITION RESPONSIBILITIES (Minimum 37.5 hours/week):
1. Manage identified program areas, including the education program, Regional Section programs and related activities, and other workshops, programs and initiatives, as assigned;
2. Manage program development and meeting planning activities, including, but not limited to, developing comprehensive budgets for assigned projects, identifying possible program venues, negotiating contracts with vendors, providing direction for venue and hotel contacts, coordinating logistics, inviting faculty, organizing speaker travel, shipping of program materials, and tabulating program evaluations;
3. Manage development of enduring materials and/or work with joint or co-sponsor(s) as necessary to oversee their completion;
4. Develop marketing program brochures, course syllabi and other program related materials;
5. Manage registration processes for assigned programs;
6. Work with Director of Education to ensure program compliance with accreditation guidelines;
7. Support the Director of Education and assigned committees, task forces, sections or other workgroups, as needed to achieve objectives, including, but not limited to, development of reports, agendas, minutes, timelines, action plans, correspondence, and other presentation materials;
8. Research and gather information and work with a variety of individuals to develop initiatives and projects;
9. Handle administrative procedures such as cash sheets, check requests, invoices, booking staff travel, drafting and distributing staff memos, etc.;
10. Other duties as assigned.
AMOUNT OF TRAVEL REQUIRED: Approximately 2-4 weeks per year including some international travel; some early morning/evening and weekend work required.
EDUCATION/EXPERIENCE REQUIRED: Bachelor’s degree, previous association management experience and familiarity with nonprofit boards of directors preferred. Project management, meeting planning and communications experience desired. Excellent organizational and verbal and written communication skills required. Word processing and spreadsheet skills in MS Office environment essential.
PHYSICAL REQUIREMENTS: Occasional lifting of up to 50 lbs. may be required.
Executive Director Incorporated - 13 months ago