Grant Operation Specialist (Adult Education / Professional Programs)
1199SEIU Family of Funds - New York, NY

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  • Prepare and manage contracts and invoices as it relates to program services at the 1199SEIU Training and Employment Funds; provide financial reports for Trustees, Grant Funding agencies, and materials for audits
  • Prepare financial analysis, financial statements, conduct reconciliation and data reporting; adhere to grant funding requirements and prepare data for Trustee presentation, ensure expenses are reflected correctly in database systems (Oracle, Star), make corrections for expense accounts, provide budgets and spending reports to Manager, Director and staff
  • Assist Manager in preparing materials for auditors, communicate and follow up with institutions on missing funding source documents, and resolve audit issues; ensure audit information and resolution to audit findings are completed in a timely manner
  • Work with program staff, Accounting/Finance, and Legal Operations to prepare contracts, addendums, and budget modifications; ensure contracts are prepare in a timely manner
  • Review and process check requests and vendor payments; troubleshoot problems with vendors, institutions and ensure invoices are accurate and payments are made on time
  • Assist Program staff with contracting and invoicing issues, coordinate vendor payments with Accounting/Accounts Payable
  • Ensure grant activities are tracked accurately; enter budget information for all grants in system (STAR), process budget reallocations and work with Accounting Department to make changes in Oracle.
  • Perform additional duties and projects as assigned by management
  • Associate’s Degree in Business, Finance, Accounting, Computer Information Systems, or equivalent years of experience required, Bachelor’s preferred; plus
  • Minimum two (2) years experience extracting data, creating and analyzing reports using database applications (i.e. Excel, Access) required; grants and contracts experience preferred
  • Intermediate skill level in Microsoft Excel and basic skill level in Access preferred; ability to interact with multiple financial system environments (Oracle, Star)
  • Knowledge of basic accounting principles and ability to analyze financial information required
  • Knowledge of database applications and report writing.
  • Detail oriented with strong administrative, analytical and multitasking skills
  • Able to prioritize, meet deadlines, plan and coordinate work in a time sensitive environment
  • Strong written and interpersonal skills; ability to maintain confidentiality of information
  • Available to work flexible hours including evenings and weekends as needed
  • Must meet performance standards including attendance and punctuality