Grants Specialist- Advancement Team (Immediate Opening)
YES Prep Public Schools - Houston, TX

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JOB TITLE: Grants Specialist

REPORTS TO: Senior Director of Grants Management


To develop and write well-researched, well written, and well-documented grant proposals and applications to foundations and corporations that ensure the Advancement team achieves its annual fundraising goals; and to manage the Grants team’s knowledge management processes and systems to ensure quality and efficiency.

  • Responsible for the full range of activities required to prepare, submit, and manage grant proposals and applications to foundation and corporate grantmakers
    • Prepare – research grantmakers to determine areas of interest and assist with the development of stewardship strategies; coordinate with campus and Home Office staff to collect all necessary data, prose, and attachments; and write the grant and develop the budget
    • Submit – ensure all grants are submitted on deadline and provide support implementing stewardship strategies
    • Manage – manage follow-up activities for awarded grants, including acceptance letters and written agreements; ensure compliance with all grant requirements; and prepare periodic and final reports
  • Responsible for Grants team’s knowledge management processes and systems
    • Manage Raiser’s Edge donor database, including entering and monitoring grant awards; updating grantmaker records; generating and analyzing fundraising reports for both internal and external audiences; and identifying ways to translate data into actionable information
    • Manage prospect research and analysis of both grantmakers and individuals to develop fundraising strategies
    • Manage grants calendar, ensuring all grants, reports, and other documents are recorded, monitored, and submitted on deadline
    • Create and update tables, charts, graphs, and other illustrations to enhance quality and persuasiveness of grants and reports
    • Manage catalog of institutional data, prose, and attachments for grant writing and reporting
    • Collaborate with campus and Home Office staff to collect data, prose, and attachments
    • Maintain electronic and manual files, and perform other administrative tasks
  • Other
    • Collaborate with and support other members of the Advancement team toward achieving the overall team goals
    • Additional duties as assigned
  • Demonstrate behavior that is professional, ethical, and responsible;
  • Participate in workshops, seminars, and conferences to enhance knowledge and skills;
  • Demonstrate knowledge, and support of YES Prep’s mission, values, standards, policies and procedures,confidentiality standards, Employee Field Guide expectations, and code of ethical behavior as stated in the Field Guide;
  • Ensure compliance with all state and federal laws, local board policies, administrative guidelines, and the Texas Educators’ Code of Ethics;
  • Serve as appropriate role model for YES Prep colleagues, students, staff, and parents;
  • Conduct self in a professional manner at all times;
  • Ability to perform a variety of tasks, often changing assignments on short notice, with little to no direction;
  • Ability to communicate effectively and appropriately with others.

The ideal candidate for this position will possess the following:

  • Bachelor’s Degree from an accredited four-year educational institution
  • Certification from proposal writing course(s) (preferred but not required)
  • Minimum two years grant writing experience OR evidence of writing experience obtained in another field (e.g., English teacher, communications or public relations work)
  • Proficiency in MS Office
  • Proficiency in Raiser’s Edge donor database software OR another donor database software (preferred but not required)
  • Experience facilitating meetings and managing projects
  • Experience working in deadline-driven environment
Skills and Mindsets:
  • Belief in and commitment to the mission and core value of YES Prep;
  • Openness to giving and receiving frequent feedback;
  • Demonstrated ability to work on a team;
  • A dedication to learn, grow, and develop as a professional;
  • Belief that every student can and will achieve;
  • Ability to work urgently in a fast-paced and results-oriented environment;
  • Excellent written communication skills;
  • Ability to juggle multiple tasks and initiatives at once;
  • Detail-oriented and self-directed;
  • Initiator, problem-solver, and creative thinker;
  • Ability to maintain emotional control under stress.
Physical Demands/Environmental Factors:
  • Frequent prolonged and irregular hours of duty
  • Some light manual labor
  • Endure inclement weather conditions to provide for student safety

Length of Work Year:

Year-round position; evening and weekend commitments also will be required

Domestic Travel:


Compensation and Benefits:

Compensation commensurate with experience; YES Prep offers a friendly and committed team of colleagues, and a comprehensive benefits plan including medical, dental, vision, life, and disability, plus supplemental policies, and retirement programs, including the Teacher Retirement System of Texas (TRS) and a 401(k) plan.

* The forgoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. YES Prep Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, sexual preference, national or ethnic origin, age, disability, pregnancy, or veteran status.

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