Grants and Contracts Specialist Sr.(Pre & Post Award)
UT Health Science Center at Houston - Houston, TX

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In this position, you will assist with the management of Children's Learning Institute's post-award grants management activities. Responsibilities to include, maintaining and monitoring grant and contract budgets for the center, monitoring the distribution of funds and stewardship of grants including progress report preparation and submission, cost share reporting, and project close-out.

Additional Summary Specific to Job

You will work with the Office of Sponsored Projects and Post Award Finance to ensure compliance and reporting requirements of externally funded programs in accordance with general and specific funding source regulations, policies and procedures. Provides supervisory staff support in the division's contracts and grants unit which includes training and assigning work.

Set up new sponsored project awards including other award information, reporting requirements and corresponding budget in accordance with the sponsor's award terms and PI management needs.

  • Monitor and reconcile grants & contracts totaling over $25,000,000 to maintain compliance with award terms and conditions and meet monthly with faculty to review grants' financial status;
  • Independently research applicable regulations, and guidance documents for grants management issues (post-award, allowable costs, audits, etc.);
  • Monthly track sponsored project cost sharing and reconciles sub-recipient invoicing;
  • Approve expenses on sponsored project funds;
  • Perform the full range of closeout function for expired awards;
  • Prepares and presents training classes and/or provides one-on-one assistance to department faculty and staff. Represents the division in meetings and other events to exchange information and/or address needs and concerns of the division. Establish/improve comprehensive post award management procedures for Children's Learning Institute;
  • Provides supervisory staff support in the division's contracts and grants unit.. Provides staff with feedback, direction and guidance and updates on new or revised sponsored project information;
  • Assists Administrative Services Officer III with planning organization needs by preparing plans, goals, objectives, and criteria for management process.
Organizational Requirements

Bachelor's degree with a minimum of four (4) years experience or relevant work experience in lieu of education. Effective communication and negotiation skills. Database and spreadsheet skills

Departmental Requirements/Preferences

  • Knowledgeable in pre and post award grant management. Ideal candidate would be seen as a resource for faculty and staff and is able to assist others on staff in identifying problem areas and suggesting solutions, as well as the ability to keep current on Institutional policies and all relevant Federal regulations.
  • Candidates must possess the following skills:
Attention to detail.
Ability to work within a team environment and maintain a favorable working relationship with a wide variety of professional groups and levels.
Excellent organizational and project management skills.
Must have excellent communication skills (written and verbal)
General computer skills include working with MS Word and MS Excel.
PeopleSoft experience is desirable but not required.
Ability to manage multiple projects simultaneously, prioritizing when needed, and assuring timely completion is essential.
4 years of direct experience in grant and contract administration

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