The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the "Trojan Family," which is comprised of the faculty, students and staff that make the university what it is.
USC's Annenberg School for Communication and Journalism is seeking an HDC/Monthly Payroll Coordinator to join its team.
Prepares, reviews and processes a variety of payroll and personnel documents and reports for monthly paid faculty and staff. Responds to questions from faculty, staff and student workers regarding payroll or personnel matters. Addresses problems and incomplete payroll and personnel paperwork with appropriate home department unit and assists in problem resolution.
Ensures paperwork and reports are complete, accurate and appropriate, processed in a timely manner, complies with payroll and personnel policies and procedures and in accordance with governmental and agency requirements. Follows-up to ensure incomplete paperwork or inappropriate requests are addressed in accordance with established policies and procedures.
Serves as an internal school or department contact in the research and resolution of payroll or personnel problems. Interfaces with central payroll and personnel departments to resolve problems and assist employees in obtaining information and services.
Provides information to faculty, staff, and students on payroll and/or personnel policies and procedures. Responds to general inquiries, and unusual or moderately complex situations. Conveys information to employees when appropriate or refers them directly to the personnel or payroll offices. Refers complex situations or issues to supervisor.
Researches and gathers data on payroll and/or personnel information and activities. Works closely with Associate Dean of Finance during budget season. Maintains internal tracking system for various payroll and personnel activities. Prepares standard and ad hoc reports for management. Conducts preliminary analysis of data as needed.
Act as a lead to other payroll/personnel employees and/or student workers with work assignments, problem resolution and/or with special projects. Provides leadership and guidance to payroll/personnel employees and/or student workers with work assignments and/or special assignments or short-term projects as needed. Assists in training or scheduling work assignments as required.
Monitors and tracks workers compensation and disability matters as needed. Interprets workers compensation and disability policies and procedures.
Drafts and/or produces correspondence, memorandums and emails based on knowledge of payroll and personnel policies and procedures.
The ideal candidate will possess a substantive background in USC payroll processing, USC policies, excellent written and verbal communications skills, work-flow management and organizational skills, and sound judgement.
The University of Southern California values diversity and is committed to equal opportunity in employment.
High school or equivalent
Minimum Field of Expertise:
Skilled in payroll or personnel processing with knowledge of applicable federal, state, local laws and regulations. Ability to establish and maintain accurate payroll and personnel records.
Preferred Field of Expertise:
Knowledge of related university policies and procedures.
Knowledge of Workday.
Special Instructions to Applicants:
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