Under the general direction of the Manager of HR, provides general office support with a variety of clerical activities and related administrative tasks for the human resources department and site operations.
Essential Duties and Responsibilities
All areas of responsibility listed below are essential to the satisfactory performance of this position by any/all incumbents, with reasonable accommodation, if necessary. Any non-essential functions are assumed to be included in "other related duties as assigned":
Answering all incoming calls, assisting callers or directing calls to appropriate departments.
Scheduling interviews for job candidates with human resources and operations staff.
Facilitate job candidate’s application and assessment process.
Assist job candidates and new hires with paperwork and processing them for new hire orientation.
Assist human resources staff with the selection and hiring processes administrative tasks.
Assist in the entry and maintenance of employee personnel records in the HRIS
Assists in the ordering, receiving, stocking and distribution of office supplies.
Collect and distribute company mail.
Other related duties as assigned
This position has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education: High School diploma/GED. Associate’s degree or some college preferred.
Experience: Minimum of two years related administrative or receptionist experience. Experience within a RECRUITING DEPARTMENT preferred.
Computer, data entry and multi-line phone experience required.
Experience using internet, word processing, spreadsheet and calendar software required. MS Word, Excel EXPERIENCE REQUIRED
Experience entering and maintaining personnel records in an HR information system preferred.
Certificates, Licenses, Registration: None required
To perform the job successfully, an individual should demonstrate the following competencies:
Able to interact with a high volume of people;
Remains open to others’ ideas and tries new things.
Speaks clearly and persuasively in positive and negative situations;
Listens and gets clarification;
Responds effectively to questions.
Writes clearly and informatively;
Edits work for spelling, grammar and accuracy;
Able to read and interpret written information.
Completes work in timely manner;
Works quickly and efficiently.
Looks for and implements process improvements.
Prioritizes and plans work activities;
Uses time efficiently;
Plans for additional resources;
Sets goals and objectives;
Organizes and schedules tasks;
Develops realistic action plans.
Approaches others in a tactful manner;
Reacts well under pressure;
Treats others with respect and consideration regardless of their status or position;
Accepts responsibility for own actions;
Follows through on commitments.