Human Resources Analyst - Systems & Classification
San Jose/Evergreen Community College District - San Jose, CA

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Opportunity Type:

Working Title:
Human Resources Analyst - Systems & Classification

Posting Date:

Closing Date:

First Review Date (if Open Until Filled):
Not Applicable

If No, please specify

Posting Number:

Work Location
District Office

Human Resources

Position status:

Academic Position Type:
Not Applicable

Academic Position Term:
Not Applicable

Salary Range:
$68,149- $85,084 Annual Salary (Range C-122: Confidential Salary Schedule Fiscal Year 2013-2014). Starting placement is generally at Step 1.

Benefits Available:
Medical, dental, vision, life insurance, income protection and retirement. Confidential positions include 20 vacation days, 17 holidays and 6 administrative leave days per year.

Employment Start Date:
As soon as possible.

Message from the Chancellor

Join a team steeped in the 21st Century. Our District is undergoing tremendous transformation fueled by the visionary actions of a Board of Trustees and the contributions of faculty and staff that share common values centered in equity, opportunity and social justice. We clearly acknowledge our responsibility to create a setting supported by a culture of civility and mutual respect. We believe that student success is not a destination but a journey to which we all contribute, and we accept fully the importance of creating a culture that provides academic and student support services that "wrap around" the student. We embrace the social and economic development mission of community colleges as we meet the education and workforce needs of the greater Silicon Valley. If the Silicon Valley is synonymous with the future, the San Jose/Evergreen Community College District is synonymous with access to that future through educational opportunity. Consider making a difference in the future.

Rita M. Cepeda, Ed.D.

Position Summary
The Human Resources Analyst - Systems & Classification reports to the Vice Chancellor of Human Resources at the District Office. This position is a 12 months per year position; Monday - Friday; 8:00 a.m. to 5:00 p.m.

Position Purpose:

The Human Resources Analyst - Systems & Classification is responsible for planning, organizing and coordinating the Human Resources Information System for the District; and performs a variety of professional, technical and analytical tasks involved in maintaining the District's classification and compensation systems.


Under the general direction of the Vice Chancellor of Human Resources, the Human Resources Analyst - Systems & Classification maintains the Human Resources Information Systems and coordinates and processes all of the compensation activities for classified, confidential, supervisory, and management positions in the District.

Duties and Responsibilities:

1. Coordinate, test, track, and maintain Human Resources data in the Human Resources Information System to ensure data consistency and system functionality.

2. Interface with the Payroll Department and Fiscal Services Department to ensure accuracy of data as it relates to their respective areas.

3. Work in coordination with the Information Technology Support & Services Department to identify, develop and respond to changing and/or new program needs.

4. Represent District at meetings/discussions regarding system changes/problems and make recommendations for improvement.

5. Create timely production of reports from the system as required by the Human Resources Department, the District, the State Chancellor's Office, and/or other regulatory agencies.

6. Provide training to appropriate District staff on changes relating to the Human Resources Information System.

7. Collect, analyze, and develop occupational data concerning jobs, job qualifications and job characteristics to maintain the District Classification System.

8. Research employment and salary histories, conduct salary surveys and classification studies, and respond to inquiries from employees and the public.

9. Assist the Vice Chancellor of Human Resources with union contract negotiations as they relate to total compensation, including conducting research, statistical analysis, benefit/salary surveys and developing new salary schedules.

10. Act as the District's trouble shooter and primary reference during initial implementation of new salary schedules.

11. Write and update job descriptions, specifications, and narrative statistical reports reflecting such data as skills, knowledge, abilities, training education, and related factors required to perform jobs.

12. Assist in the response to reclassification requests and reorganizations; make recommendations as to proper job classifications and salary ranges.

13. Monitor and maintain complex HR information systems, and generate annual or ad hoc reports as required.

14. Interact with external entities in the collection, analysis, and comparison of internal/external classification and compensation information.

15. Serve as a technical resource for the Application Tracking System

16. Perform other duties as assigned.

Duties and Responsibilities Continued:
Not Applicable

Knowledge, Skills and Abilities


1. Policies, procedures, and regulations pertaining to systems and compensation in a public sector organization.

2. Human Resources software, position control, and system auditing, including computerized spreadsheets, word-processing, email and database software.

3. Mathematical and/or statistical analysis and techniques of classification, compensation, and salary administration.

4. Research methods, analysis and techniques.

5. Modern office practices, procedures, and equipment.

6. Technical aspects of field of specialty.

Skills and Abilities:

1. Demonstrated sensitivity, knowledge, and understanding of the diverse academic, socioeconomic, gender, cultural, disability, and ethnic backgrounds of the students we serve and sensitivity to and knowledge and understanding of groups historically underrepresented, and groups who may have experienced discrimination.

2. Work independently with minimal supervision.

3. Maintain the confidentiality of non-public information.

4. Interpret, apply and explain rules, regulations, policies, and procedures.

5. Establish and maintain cooperative and effective working relationships with others.

6. Operate a computer, assigned office equipment and applicable software.

7. Plan, implement and monitor a programmed approach to problem resolution.

8. Organize and analyze data and utilize appropriate problem-solving skills.

9. Communicate tactfully and effectively both in writing and orally to management, faculty, staff, and the general public.

10. Coordinate and support special projects.

Working Conditions:

1. Typical office environment.

Physical Demands

Minimum Qualifications:

1. Equivalent to a Bachelor's degree from an accredited college or university with major course work in human resources management, business administration or a related field.

2. Two years of professional human resources work experience.

3. Advanced computer experience or demonstrated skill, specifically with database functionality and maintenance.

4. Demonstrated sensitivity, knowledge, and understanding of the diverse academic, socioeconomic, gender, cultural, disability, and ethnic backgrounds of the students we serve; and sensitivity to and knowledge and understanding of groups historically underrepresented, and groups who may have experienced discrimination.

5. Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District's hiring policy; or demonstrated equivalent transferable skills to do so.

Special Licenses, Certificates, etc.:

Desired Qualifications:

1. Experience in complex Human Resources Information System operation; or knowledge of human resources practices in a large personnel operation.

2. Advanced computer skills sufficient to extract data and prepare reports; ability and willingness to learn new technology.

3. Experience with spreadsheet software and ability to manipulate data on spreadsheets.

Job Category

Classified Position type:

Classified Position term:

Equivalency Information:
Not Applicable

Application Procedures, Notes and Contact Information
Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the closing date to be considered for the position (Posting at:

1. A completed online San Jose/Evergreen Community College District CLASSIFIED POSITION APPLICATION
(Must state how you meet ALL the minimum qualifications in EDUCATION and EXPERIENCE as described in the job announcement Minimum Qualifications section. Also, state how you meet other qualifications)
3. RESUME, and
4. TRANSCRIPT(S) - NOT DIPLOMAS - (unofficial or official copies) for stated degrees you want to be considered (having confer/award dates) or courses. Official transcripts will be required prior to employment start date should the position be offered. If foreign degrees, must submit Equivalency Certification (See #6 of the Instruction Section below).

If you do not have an electronic version of the transcript, you can get it scanned at Office Max, Office Depot, Staples, etc.; then attach the electronic version of your transcript to this online application at the later part of the application process.


1. Only complete application materials will be considered (No exception for external applicants, current or former employees). Application materials must include: a. CLASSIFIED POSITION APPLICATION, b. COVER LETTER, c. RESUME, and d. TRANSCRIPT(S) -NOT DIPLOMAS -of stated degrees (having confer/award dates) and/or college course work.
The criminal history explanation if any will NOT be forwarded to the screening committee.
2. Incomplete application packet and/or documents received by Human Resources after the closing date will not be considered (No exception for employees or non-employees).
3. Applications not having all required minimum qualifications in education and experience as stated in the Minimum Qualifications section will not receive further considerations.
4. Letters of Recommendation are not required and will not be included in the application packet. Additional documents that are not requested may not be included.
5. DEGREES must have been awarded by a college or university ACCREDITED by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
6. FOREIGN DEGREES: Candidates with DEGREES and CREDITS earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with the application. Simple translation of the language on foreign transcripts, coursework, or similar will NOT suffice; thus will cause the application packet to be judged as incomplete.
7. Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
8. Application materials become the property of the district and will not be returned or duplicated.
9. Travel expenses to attend the interview are the responsibility of the candidate.
10. Meeting the minimum qualifications does NOT assure an interview.
11. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.

For assistance, contact:
Office of Human Resources, Employment Services
4750 San Felipe Road, San Jose, CA 95135
Phone: (408) 270-6414 Fax: (408) 223-6341
Web site @ or

Equal Opportunity Employer Statement:
San Jose/Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.

- ADA/504 Section Officer: Vice President of Administrative Services or designee, 3095 Yerba Buena Road, San Jose, CA 95135, (408) 274-7900.
- Title IX Officer: Vice President of Student Services Irma Archuleta, 3095 Yerba Buena Road, San Jose, CA 95135, (408) 274-7900 X.6749.

Reasonable accommodations will be provided for applicants with disabilities who self-disclose.

Contact Phone/Extension

About San Jose/Evergreen Community College District
The San Jose/Evergreen Community College District consists of two colleges. The metropolitan San Jose City College located just minutes from downtown San Jose, established in 1921, and the park-like Evergreen Valley College located in southeast San Jose at the foot of the Diablo Mountain range, which opened in 1975. The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

As of fall 2012, with enrollment of approximately 19,000 per semester, and an extremely diverse student population (Hispanic/Latino 36%, Black/African-American 7%, Asian/Pacific Islander 35%, American Indian/Native American 1%, White/Caucasian 13%) attaining educational goals reflecting 31% - AA Degree and Transfer to a 4-Year College/ University, the District's emphasis on student success makes it a recognized educational leader in the State.

The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse regular classified staff (including confidential and classified supervisory employees) consisting of 38% Hispanic/Latino, 27% Asian/Pacific Islander, 5% Black/African-American, 1% American Indian/Native American, 26% White/Caucasian, and 3% others, as well as encouraging applications from all qualified, outstanding applicants.

San Jose/Evergreen Community College District - 13 months ago - save job