Human Resources Assistant
Decatur Public Schools District #61 - Decatur, IL

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POSITION TITLE: Human Resources Assistant


The job of Human Resources Assistant is done for the purposes of providing complex and confidential support to the administrator in charge and the Board; providing input into and/or making decisions associated with contract negotiations; communicating information on behalf of the district and its staff, other districts, public agencies, etc.; and addressing a variety of issues and/or providing administrative support.


1. Bachelor's Degree from an accredited institution in education, human resources, business, public policy, organizational development or related fields preferred. A combination of education and experience will be considered for internal applicants.

2. Three years Job related experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information was required an essential part of the work. (Equivalent combinations of education and experience will be evaluated)

3. Must be computer literate with specific experience in Microsoft Office Applications including Word, Excel, PowerPoint, Publisher and Access.



The Human Resources Assistant is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: school district operations and philosophy; concepts of grammar and punctuation.


The Human Resources Assistant is required to perform multiple, high level, non-technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating office equipment including pertinent software applications; planning and managing projects; preparing and maintaining accurate records.


The Human Resources Assistant is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using defined methods.

Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: critical thinking and decision making, adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working with constant and sustained interruptions; analyzing detailed information/data.


Responsibilities include: working independently under broad organizational guidelines to achieve department objectives. Utilization of significant resources from other departments is sometimes required to perform the job's functions.


1. Supports Director, Board of Education, or other confidential managers for the purpose of providing assistance with their administrative functions and providing

administrative support for collective bargaining.
2. Provide input into and/or make decisions associated with contract negotiations.
3. Greets visitors and callers in a pleasant and efficient manner; answers questions as knowledge permits; assists or refers visitors and callers; takes messages.
4. Processes incoming mail and other materials; prioritizes materials for action; distributes outgoing mail.
5. Drafts memoranda/correspondence; proofreads edits, and keyboards memoranda, correspondence, reports, proposals, job descriptions, and other documents.
6. Compiles hiring information and prepares personnel recommendations for board approval.
7. Monitor vacancies and recruitment activities on the district website and as assigned; reviews vacancies in compliance with hiring authorizations and contract

language; distributes job advertisements as needed.
8. Assembles applicant files; enters and maintains database of applicants for retrieval and review; prepares application files for administrator review.
9. Updates the District's Human Resources webpage as assigned.
10. Prepares presentations and materials for new employee orientation, staff development, and other employee communications, as assigned.
11. Maintains database and files for certificated and classified substitute employees.
12. Monitors the department budget and tracks expenditures.
13. Tracks new hire compliance with federal, local and district policies.
14. Performs research; assists with special projects and performs related duties as assigned. Other Functions
15. Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.


Salary is based upon salary schedule established by the Board based on 261 Days per year. This is a non Bargained, exempt position.

Grade Level: 6

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of non-certified personnel.


The Human Resources Assistant may have to work odd or long hours at a time to complete special requests or projects. The Human Resource Assistant may have to spend long hours sitting and using office equipment, computers and attending sessions.


Sensory demands can include reading and exposed to video display which may cause eyestrain and occasional headaches and the constant noise and activity of a busy office environment. Confined to work station for prolonged periods; experiences prolonged visual concentration; experiences frequent interruptions; exposed to highly confidential information. Required to deal with angry and distraught people.


The Human Resources Assistant will have to manage a number of requests and tasks at one time and must be prepared to deal with emergencies and stressful situations at any time.


The Human Resources Office is a busy facility. The Human Resource Assistant will have to serve a number of people and projects at one time, and will be interrupted frequently to meet the needs and requests of staff. The Human Resources Assistant may find the environment to be busy, noisy and will need excellent organizational and time and stress management skills to complete the required tasks.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Decatur Public Schools is an equal employment opportunity employer with an affirmative action plan.