IRC14571 - Office Services Assistant
Newfield Exploration - Houston, TX

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Brief Posting Description

Working under the supervision of the Office Services Lead, the full-time Office Services Assistant oversees and manages all office procedures and other tasks as assigned by the Office Services Lead.

Detailed Description
  • Open, sort, and distribute all incoming correspondence, including faxes and email.
  • Sign for and distribute UPS/FedEx/USPS or similarly delivered packages.
  • Deliver/pickup all in house mail.
  • Coordinate, set up, and break down meeting rooms and training rooms.
  • Organize and assist in employee office moves and new office setups.
  • Collect and maintain inventory of office equipment, furniture and supplies
  • Research, price and purchase office furniture, equipment and supplies
  • Arrange for the repair and maintenance of office equipment.
  • Support staff in assigned project-based work.
  • Assist with overall maintenance of the organization and its offices.
  • Organizes and implements all setups required (including food, drinks and supplies) for requested events and sends confirmation of receipt to requesting party.
  • Maintains a calendar of events detailing upcoming functions.
  • Responsible for greeting and supervision of outside contract catering staff and providing them with layouts and timelines of scheduled events.
  • Processes payment of catering charges utilizing Newfield P-Card and maintains receipts for food and supplies.
  • Reconciles monthly P-Card statement and submits to Manager for approval.
  • Receptionist duties whenever necessary.
  • Stock receptionist area with coffee and related supplies on a daily basis.
  • Maintains, issues and tracks temporary badges for Newfield direct employees.
  • Performs other security and office services related duties as required or requested.
  • Ensures the reception station is staffed 100% of the time.
  • Task list responder for Office Services.

Job Requirements
  • 2+ years experience in an administrative assistant role which includes meeting/event planning, setup. Or 2+ years as a corporate meeting/event planner, meeting scheduler or similar type of service.
  • Some experience with corporate receptionist duties; including badge issuance and maintenance preferred.
  • Computer literacy, with ability to operate MS Office applications.
  • Superior customer service and verbal and written communication skills.
  • Excellent problem solving skills
  • Excellent organizational skills, attention to detail, and results-oriented are necessary. Also, able to prioritize, multi-task, and work efficiently, independently, as well as, cooperatively in a fast-paced environment under ever changing conditions.
  • Must be able to lift up to 30 pounds.
  • Ability to work overtime and weekends when requested

Additional Details

How To Apply

Newfield Exploration - 17 months ago - save job - copy to clipboard - block
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