IRC35388 - Office Administrator
CB LI - East Hills Office - East Hills, NY

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Coldwell Banker Long Island is seeking an Office Administrator to work in the East Hills Office.

External Job Description

Coldwell Banker Residential Brokerage in New Jersey and Rockland County, New York, a leading residential real estate brokerage company, operates over 55 offices with more than 3,200 sales associates serving communities from Rockland County, N.Y. to Monmouth County, New Jersey. Coldwell Banker Residential Brokerage in New Jersey and Rockland County, N.Y. (www.coldwellbankermoves.com) is part of NRT LLC, the nation’s largest residential real estate brokerage company. NRT, a subsidiary of Realogy Corporation, operates Realogy’s company-owned real estate brokerage offices.

NRT is the largest residential real estate brokerage company in the nation. NRT and its affiliated companies, marketing partners and joint ventures provides mortgage, title, insurance, escrow, warranty, relocation and concierge services to NRT's family of companies. We own and operate companies in more than 35 of the nation's largest metropolitan areas, with approximately 725 sales offices, 4,700 employees and 42,000 sales associates in our extended family. Our companies do business under the world-renowned Coldwell Banker®, Coldwell Banker Commercial®, ERA®, Sotheby's International Realty® and The Corcoran Group® brand names.

Coldwell Banker Long Island is seeking an Office Administrator to work in the East Hills Office.

Job Responsibilities may include, but are not limited to:
  • Manage all office administration tasks, including general, office and business supply orders, equipment maintenance, preparation and processing of new hire paperwork and licenses; maintain files and oversee general office appearance and repair issues.
  • Manage branch accounts payables and receivables, obtain necessary approvals and submit to regional accounting office; process expense reports
  • Support sales associates with on-boarding and processing upon hiring, train sales associates on phone and other office systems, order business cards, name badges, prepare listing and buyer packets, provide consistent level of support in the processing of all sell/buy transaction.s
  • Provide various reports as required by manager and sales associates (daily, weekly, monthly, etc.)
  • Manage all aspects of listings including: process listings, sales and closings; audit and maintain related records of listings, contracts and closings, review files to make certain that all necessary documents and approvals are included, gather and communicate information for settlements to attorneys and accounting staff, capture leads for mortgages, process sale transactions, making deposits, releasing money as appropriate, secure and distribute commission checks
Basic qualifications:
  • High School diploma or equivalent.
  • Two or more years experience in a customer centric business environment with administrative responsibility.
  • Proficiency in Microsoft Office.
  • Excellent organizational skills and attention to detail
  • Creative problem solving skills.
  • Strong communication skills, verbal and written.
  • Ability to interact successfully with both internal and external customers at all levels.
  • Ability to multi-task, prioritize and be flexible with changing business needs in a team environment
In compliance with the Immigration Control and Reform Act of 1986, NRT LLC and its subsidiary companies will hire only U.S. citizens and aliens lawfully authorized to work in the United States . NRT does not generally provide sponsorship or employment visa status. Employment by NRT is contingent upon completing Form I-9 Employment Eligibility Verification, education verification, and satisfactory reference and background checks.

To be considered an applicant for this position you must show how you meet the basic qualifications of the job in a resume or document you upload.

NRT LLC, a subsidiary of Realogy Corporation, is committed to providing equal employment opportunity (“EEO”) and will make employment decisions without regard to race, color, religion, national origin, citizenship, age, sex, gender, sexual orientation, sexual preference, gender identity or gender expression, veteran status, marital status, disability, or any other characteristic protected under applicable laws and regulations. Under the Americans with Disabilities Act and other applicable laws Realogy will provide reasonable accommodation to disabled applicants upon request during the application process to ensure equal opportunities to be considered for employment.

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