Job Opening - Adminstrative Assistant - Part-Time (Flexible hours)
Basic Function and Responsibility:
Provide administrative support to President, and his direct reports,
by performing clerical functions such as preparing correspondence, scheduling meetings, arranging conference calls and
travel, organizing and maintaining paper and electronic files, receiving visitors, and providing information to callers.
Coordinating trade show participation, including
registration; preparation and travel accommodations.
Maintain various tracking spreadsheets, including
product manufacturing, packaging and release; employee overtime hours and dollars.
Preparing announcements and communicating on behalf of
Managing President's mail and phone calls.
Receiving President's visitors and acting as
gatekeeper of his office.
Maintaining President's calendar and scheduling conference
calls and meetings.
Documenting meeting minutes and following up action items.
Coordinating domestic travel arrangements.
Organizing and maintaining paper and electronic files.
Creating monthly expense reports and tracking reimbursement.
Maintaining order and cleanliness in common areas.
Shopping for and stocking food and drink supplies in boardroom.
Providing miscellaneous administrative support to CEO and Chairman, as requested.
Providing clerical assistance to other departments as needed.
Other duties and assigned projects.
Aspects of Performance:
Possess sound analytical problem-solving and documentation skills.
Demonstrate ability to prioritize conflicting demands.
Execute assigned tasks within established schedule.
Write and speak clearly and concisely.
Develop and maintain expertise through continuing
professional education and training.
Comply with Company policies, procedures, rules and regulations.
Excellent communication skills.
Ability to operate standard office equipment.
Proficiency in computer applications, including
MS Outlook, MS Excel, MS Word, MS OneNote, MS PowerPoint, Adobe Acrobat.
Ability to multi-task and follow through on assignments.
Ability to work and communicate effectively with others,
both inside and outside organization.
Strong sense of teamwork, dignity, integrity and respect.
Bachelor of Arts or Bachelor of Science required.
Continued professional development a plus.
At least 3-5 years of administrative assistant experience required.