Judicial Services Specialist 3 (Criminal Arraignment Courtroom Clerk)
Judicial Department - State Courts - Hillsboro, OR

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Job Information
This is a Criminal Arraignment Courtroom Clerk position with the Washington County Circuit Court .
The person in this position prepares criminal arraignment dockets for in- or out-of-custody arraignments, and staffs those dockets in the Washington County Law Enforcement Center's criminal arraignment courtroom.

Duties & Responsibilities:
Typical job duties may include, but are not limited to, the tasks listed below. Assigned tasks may be changed to accommodate workload and organizational needs.
Act as Criminal Arraignment Courtroom Clerk for In-Custody or Out-of-Custody dockets. Backup other Criminal Arraignment Courtroom Clerk desk. Assist litigants and attorneys in using the court system, inform them of court procedures and policies, answers questions and correspondence related to court procedure, status of cases and court calendar. Be contact person/number for defendants regarding their Release Agreement.
Work in cooperation with judges and other court staff. Acts as back up Courtroom Clerk for other courtroom dockets, when necessary.
Produces any required courtroom paperwork and does data entry for arraignments. Does data entry of all documents and paperwork submitted on felony cases.
Performs criminal record processing. Files pleadings, enters information on OJIN.
Performs other duties as assigned.
Note: Bilingual court staff who have met the proficiency requirements, may be assigned to use their bilingual skills to assist internal and external court customers, in person and on the telephone, for their department and other court departments. Bilingual court employees are not permitted to interpret court proceedings.
Working Conditions
This is a full-time position and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. It is eligible for overtime compensation for hours worked in excess of 40 per work week.
Occasional after-hours work may be required.
Frequent phone and in-person contact with people who may at times be angry, hostile, confused, or frustrated.
Frequent phone and in-person contact with people from diverse backgrounds.
This is a general office environment, which involves long periods of sitting.
The following equipment may be used: telephone, personal computer with screen monitor, copy machine, fax machine, and digital recording equipment.
Lifting up to 25 pounds of office material or equipment may be required.

Qualifications & Desired Attributes:
Minimum Qualifications

The qualified candidate must have at least two years of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.

AND

Possession of a high school diploma or GED, or equivalent life or work experience.

OR

An equivalent combination of education and experience.

Preference may be given to applicants with experience:
Explaining rules and procedures
Estimating time requirements and scheduling events

Using electronic recording equipment

Performing data entry and retrieval using a personal computer

Communicating in Spanish

B ilingual applicants are encouraged to apply. Application Processing

Depending on the volume of applications received for this recruitment, you should allow four weeks after the close date to be notified concerning the review of your application.
This job announcement may be used to fill future vacancies in this class of work. Apply now if you are interested in this/or future vacancies.

Application Screening

In order to evaluate your experience as it relates to this position, we need your responses to the supplemental questions. Please respond completely to the supplemental questions in the space provided; they will be the sole basis for determining which applicants, among those who meet the minimum qualifications, will be provided an interview. Failure to respond to each question in the space provided for that question may result in disqualification of your application.
The space provided will expand to accommodate additional text beyond the area shown. You may cut and paste text into the space provided from a word processing program, such as Word, WordPerfect, or Notepad. Note that formatting such as bolding, italics, indents, and certain lists will be removed from your pasted text ( plain text only ). Please do not exceed two pages of text (or approximately 2,500 characters) for each answer.
Your application materials must be consistent in order to be considered. If the information contained in your answers to each of the supplemental questions is not reflected in your work history, your application may be removed from consideration.
Please note that your responses will also be evaluated for English usage, grammar, spelling, and punctuation.

Inquiries and Requests for Alternate Formats

Please direct inquiries and/or requests for an alternate format to complete the screening process, by the closing date of this announcement, to:

Mail:
Washington County Circuit Court
Washington County Courthouse
150 N 1st Avenue MS37
Hillsboro, OR 97124

Telephone:
(503) 846-8767

TTY:
Oregon Relay Service - 711

Please be prepared to describe the alternate format(s) needed.

Technical Support

If you are having technical difficulties applying for this position, please read the "Online Employment Application Guide" or our "Applicant Frequently Asked Questions" page.

Additional Information:
Salary

The Judicial Department's practice is to begin employees at the first pay step. However, a higher starting pay rate may be considered depending upon the applicant's current salary and benefits, education, and experience. For current non-temporary OJD employees, JDPR 4.03(3)(d) states that upon promotion an employee shall normally receive a one-step pay increase from the employee’s current pay rate (not including differentials under JDPR 4.07) to the next higher rate in the salary range to which the employee is promoted. JDPR 4.03(3)(e) states that upon transfer to another position with the same salary range, the transferring employee retains the same pay rate.

Click here for additional information regarding furloughs, salary increases, and cost of living adjustments for the 2011-2013 biennium.

Conduct Expectations

Because of the Oregon Judicial Department's role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department.
Criminal History Check

The selection process includes a criminal history check using the Law Enforcement Data System (LEDS). Felony convictions may be an automatic bar to employment. Misdemeanor convictions will be reviewed on a case-by-case basis and may be a bar to employment if the circumstances of the crime are directly related to the duties and responsibilities of the position for which application is made.
Depending on the job, in addition to the criminal history check described above, you may be required to pass an Oregon State Police/Federal Bureau of Investigation background check and consent to finger printing by the Oregon State Police. This is necessary due to the access level and handling of sensitive and confidential data required of some jobs.
Visa Sponsorship

The Oregon Judicial Department does not offer H1-B Visa sponsorship. Within three days of hire, you will be required to complete the United States Department of Homeland Security's I-9 form confirming authorization to work in the United States.
Bilingual Pay Differential

Some employees may be assigned to use bilingual skills in the regular performance of the employee's duties. An employee who, as assigned in writing by the administrative authority, uses bilingual skill(s) (including American Sign Language) in the performance of assigned duties and who passes the bilingual skill proficiency test(s) approved by the State Court Administrator, shall receive a monthly pay differential equal to an additional step for the duration of each assignment as determined by the administrative authority.
THE OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO A DIVERSE WORK FORCE. WE RESPECT, REFLECT, AND RESPOND TO THE DIVERSE PEOPLE WE SERVE.

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