Legal Secretary - IP Litigation
Sidley Austin LLP - Dallas, TX

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Introduction to Sidley: Sidley Austin LLP is one of the worlds largest full-service law firms, practicing in 18 U.S. and international cities.In addition to being a professionally and personally rewarding workplace, we offer a competitive salary along with a comprehensive benefits package. Our benefits include a generous combined leave program, performance and year-end bonuses, medical and dental plans, 401(k) and retirement plans, and a public transportation benefit. Summary: Assists lawyers and other legal personnel with regard to various administrative details; coordinates and maintains effective office procedures and efficient work flow; follows policy and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm.Essential Duties and Responsibilities: Types, formats, edits and finalizes documents, including correspondence, memoranda, briefs, motions, charts, pleadings, etc., in accordance with the Firm's document formatting standards, using a PC with a word processing package and other Firm software. Organizes clerical functions and work flow, including court filings and transactions.Enters, proofreads for accuracy and posts lawyers' time diaries on a daily basis (as received from assignments).Coordinates travel arrangements, including air, hotel and car for lawyers and clients. Processes lawyers' travel expenses.Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service.Receives, screens and transmits telephone calls, conference calls and messages to lawyers, clients and staff.Promptly processes incoming and outgoing mail and distributes upon receipt.Coordinates conferences, meetings and appointments for lawyers and clients. Schedules conference rooms and food service.Maintains the calendar of meetings and business trips for assignments. Apprises assigned lawyers of their schedules in advance of their commitments.Coordinates the prompt production, processing and delivery of assignments' work products through the document processing center, duplicating, messenger and telecommunication services.Coordinates client billing with billing services, as needed.Obtains cases from the library and makes copies, as requested.Maintains a safe and unobstructed work area, including a neat and well-organized desk. Demonstrates safe work practices.Maintains all client files on a daily basis in accordance with standards set by Records Management Center. Maintains other files, as needed.Performs a variety of secretarial functions, including transcribing dictation, processing new client/matter and expense reports, preparing notebooks and exhibits, etc.Performs other work related duties as assigned or as judgment or necessity dictates.
Qualification Requirements: To perform this job successfully, an individual must be able to perform each Essential Duty and Responsibility (the Essential Duties') satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Duties.Education and/or Experience: Required: High school diploma or general education degree (GED); three or more years of related work experience and/or training; or equivalent combination of education and experienceThorough working knowledge of Microsoft Word, legal terminology and formats (legal documents)Types accurately at 70 wpmPreferred: Secretarial experience at a law firmOther Skills and Abilities: In addition to the above, the following may also be required of the successful candidate: Excellent organizational skillsExcellent attention to detailThe use of good judgment and good interpersonal communication skillsWell developed analytical and problem solving skillsWorks harmoniously and effectively with others as part of a teamA self-starter who desires to show ownership and commitment to the jobExercises confidentiality and discretionProofreads accurately

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Sidley Austin LLP is a premier law firm with a practice highly attuned to the ever-changing international landscape. With 1,900 lawyers...