The Legal Secretary II - Confidential (Extra Hire) is responsible for providing the full range of secretarial support services to attorneys in the County Counsel’s Office. This position exercises initiative and judgment in prioritizing and completing work assignments within specific time constraints.
Duties may include:
· Serves as receptionist, screening visitors and telephone calls to determine nature of business or inquiry, taking messages or referring matters to other staff as appropriate, responding to inquiries and complaints, and resolving matters not requiring legal advice.
· Screens, sorts, prioritizes, and distributes incoming correspondence and legal documents.
· Writes memoranda, letters, and directives on the more routine matters and drafts correspondence from general instructions given by attorneys.
· On behalf of attorneys, makes appointments and maintains calendar of court dates and conferences.
· Researches, compiles, and organizes information necessary for the completion of legal documents.
· Sets up and maintains calendar of court dates and conferences.
· Researches, compiles, and organizes information necessary for the statistical data and confidential material.
· May recommend form revisions and procedural changes as appropriate.
· Relieves attorneys of routine operational detail.
· Computes attorneys’ time and related costs in cases and processes charges for reimbursement of service.
· Determines format for and prepares pleadings, briefs, and other documents with appropriate courts, arranging for court trial dates and referring selected matters for judicial review.
· Performs administrative tasks as assigned.
· Types a variety of material from handwritten or typed draft copy, dictation, or petitions, briefs, resolutions, ordinances, contracts, pleadings, and other legal documents.
· Performs routine clerical tasks such as filing, duplicating, photocopying, and assembling mail.
· Operates word processing equipment.
IDEAL CANDIDATE: The ideal candidate for this position possesses extensive knowledge and experience as a legal secretary in a civil litigation defense firm. The candidate has experience filing legal documents in federal, state and superior courts and is familiar with the Rules of Court. The ideal candidate is capable of working for multiple attorneys simultaneously and works effectively under pressure generated by court filing deadlines. In addition, the candidate possesses working knowledge of document management systems, such as ProLaw, as well as typical office software applications and operating systems such as Microsoft Outlook 2010, Microsoft Word 2010 and Microsoft Windows 7.
At least one year of legal secretarial work in an attorney’s office, legal department or court.
TENTATIVE EXAM SCHEDULE: Applicants meeting the minimum qualifications may be notified by the County Counsel’s Office to schedule a selection interview. Applicants are encouraged to apply early. This recruitment may close at any time once a sufficient number of acceptable applications have been received.