Library Aide Part-Time
City of San Jose 50 reviews - San Jose, CA

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The San Jose Public Library System has numerous libraries throughout the City. We hire Library Aides for each of these locations, and for our Library Aide Substitute Pool. This is an entry-level classification designed primarily for individuals who work approximately 10 hours per week.

Library Aides selected for specific locations are normally scheduled to work approximately 10 hours per week, year round on a regular basis. Library Aides selected for our Substitute Pool are scheduled to work at various locations as needed. The days and hours assigned vary depending on which location you are assigned to and the scheduling needs of that branch/unit, but most will require some evenings and weekends. The main responsibility of a Library Aide is to file materials on the shelves quickly and accurately and to keep shelves in order so that customers can locate items easily. Library Aides also assist with unpacking, sorting and delivery of library materials; clearing tables and other areas of material and straightening seating areas; setting up displays; opening and closing the facility; emptying book return drop boxes; and similar duties.

These positions require pushing or pulling carts loaded with materials; packing, unpacking and transporting shipment boxes; reaching, bending and stooping to put materials on low and high shelves; and actively moving for up to four hours at a time.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Minimum Qualifications

Any combination of training and experience equivalent to:

1. Education: No minimum requirement.

2. Experience: No minimum requirement

3. Special Qualification: Must be at least fourteen (14) years of age and a work permit is required at the time of hire for persons under 18 years of age.

4. Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will not prepare or file a labor condition application with the Department of Labor.


The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

- Job Expertise - demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

- Communication Skills - communicates and listens effectively and responds in a timely, effective, positive and respectful manner; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form.

- Productivity - sets realistic personal goals and work plans that are consistent with the business needs and strategies of the unit.

- Reliability - completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.

-Teamwork & Interpersonal Skills - develops effective relationships with coworkers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.

You will be prompted to answer the following job-specific questions during the online application process:

1. Are you at least fourteen (14) years of age?

2. Do you have skills or experience in any of the following:
Alphabetical Filing, Numerical Filing, Emptying Bins or Boxes, Opening and/or closing a facility, Delivering items, Pushing or pulling heavy items, Sorting Items, Setting up displays, Packing/Unpacking Items, Shelving/Stocking Items, Clearing tables and/or straightening seating areas or Performing repetitive tasks?

3. Do you have work or school experience working as part of a team? If yes, please describe a specific team project you worked on and what your role was on the team.

4. Do you have any work or volunteer experience working in a fast-paced environment? If you answered yes, please describe your experience.

5. Do you have any work or volunteer experience specifically at a library? If you answered yes, please describe your experience.

6. Do you have any work or volunteer experience in a library like setting, such as a bookstore, retail or office environment? If so, briefly indicate where you earned this experience.

7. Indicate your fluency in Spanish, Vietnamese, Cantonese, Mandarin or any other language.

8. Are you available to work at least ten hours a week?

9. Are you available to work at least three days per week?

10. Are you available to work at least three hours a day, typically between 9:00 am - 8:00 pm?

11. Can you work at at least five of the City's nineteen library branches? (For a complete list of the branches, go to

12. Would you be willing to work on an on-call basis in our Library Aide "Substitute Pool", at multiple branches and variable hours?

13. Can you provide three professional references? If yes, please specify name, relationship and contact number for each reference.

You may answer these questions directly in the on-line application system or on a separate document and then cut and paste your answers into the appropriate spaces when prompted.

You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Personnel via e-mail at

Employee Unit

Employees in this classification are represented by Municipal Employee's Federation (MEF), AFSCME, Local No. 101.


Submission of a resume is optional. The Education History and Work History sections of the application must be completed or the application will be considered to be incomplete and may be withheld from further consideration.

E-mail is the default method of communication with applicants. To ensure that you receive timely notification regarding your application status, please provide a current e-mail address when submitting your application. It is also recommended that you adjust any spam filters to ensure that you can receive e-mails from

The application deadline is 11:59 PM on the final filing date. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application.

If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email and we will research the status of your application.

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