Management Analyst - Personnel
City of Fountain Valley, CA - Fountain Valley, CA

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This recruitment will remain open until a sufficient number of applications have been received for interviewing purposes. The first screening of applications will be completed by April 22, 2013. This recruitment may close at any time with or without prior notice; therefore, prompt application is encouraged.
CLASS DEFINITION
Perform professional, complex, technical and analytical responsibilities in support of the City’s personnel functions including recruitment, selection, classification, compensation, employee benefit administration, employee development and perform other work as required. DISTINGUISHING CHARACTERISTICS This is the full journey-level classification within the Management Analyst series. Incumbents in this classification are distinguished by the responsible work for handling recruitment, selection, classification, compensation analysis and employee development programs. Work requires independent judgment and is reviewed through conferences, reports and the quality of services provided. SUPERVISION RECEIVED The incumbent works under the general supervision of the Personnel Manager and may exercise functional supervision over part-time staff.

Essential Duties:
Design and develop recruitment and selection plans to ensure City-wide consistency, job-related valid screening techniques and conformance to federal and state laws and regulations. Prepare job announcements and supplemental questionnaires designed to determine the most qualified candidates; review applications; evaluate candidate qualifications; and determine the most qualified candidates to be interviewed based upon job-related screening factors. Schedule, administer and grade written, performance and oral examinations; tabulate candidate scores; prepare and maintain eligibility lists. Conduct reference checks and oversee the background process. Conduct and implement classification, reclassification and organizational studies; research, analyze, audit and participate in the maintenance of the City’s classification plans; conduct job classification analyses; prepare or revise classification specifications; and develop classification recommendations and reports. Provide assistance with employee relations issues; consult with managers and employees regarding the interpretation of personnel practices, policies and procedures including related laws and regulations; provide information and assistance to departmental personnel regarding employee evaluations, disciplinary action and other employee issues. Provide support for labor negotiations by conducting a variety of surveys, compiling data, preparing charts and graphs, and calculating costs. Conduct research, analyze data and prepare written and statistical reports and recommendations on a variety of issues and topics; make oral presentations as needed; update and revise Administrative Regulations and Personnel Guidelines as needed. Oversee the implementation of the City’s employee benefit program, including maintaining employee changes to applicable benefits; oversee the preparation of the monthly billing; conduct new employee orientations; explain and assist employees in enrollment and changes in their benefit coverage; the cafeteria benefit plan; coordinating the annual open enrollment and employee health fair; administer the Family Care and Medical Leave Act and pregnancy disability provisions; the Consolidated Omnibus Budget Reconciliation Act (COBRA) continuation benefits program; the retiree health benefit program; and the unemployment insurance program. Maintain the departmental web page on the City’s website updating job vacancies as they occur. Identify and evaluate employee development programs, courses and seminars; meet with training course vendors and development consultants to review course offerings; publicize training course and seminar programs; prepare promotional materials; make arrangements for facilities, refreshments and equipment as needed. Assist in preparation for the annual service award and other employee recognition programs. Serve as representative on various committees and projects; coordinate activities with other City Departments and outside agencies, organization or community groups; and make oral presentations as needed. OTHER JOB-RELATED DUTIES May assist in the preparation and administration of a program in the Personnel Division budget.
Perform other duties as assigned.

Qualifications Guidelines:
EDUCATION Graduation from a four-year college or university with a Bachelor’s Degree with major coursework in business or public administration or a related field is required. EXPERIENCE Minimum of two years responsible, professional public personnel administration experience with demonstrated experience in recruitment and selection using NEOGOV, employee benefits administration, classification and compensation experience and employee development. Previous municipal experience is highly desirable. REQUIRED KNOWLEDGE LEVELS Experience administering all facets of recruitment using NEOGOV software. Principles and practices of public personnel administration, including recruitment and selection, benefits administration including CalPERS/ACES, employer-employee relations, classification and compensation administration and related functions. Applicable state and federal legislation and codes; Personnel Rules and Regulations and Memorandum of Understanding. Principles of city government organization, functions and management.
Fundamentals of training needs assessment. REQUISITE ABILITIES Exercise independent judgment in selecting an appropriate course of action from many alternatives. Understand the City’s personnel programs and policies and interpret them to employees and the general public. Conduct job analysis and classification analysis; conduct job audits; and write clear, concise and accurate job descriptions. Operate office equipment including computers and supporting word processing, spreadsheet and database applications. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, City staff or other agencies on sensitive issues in the area of responsibility. Prepare and present written and oral information in a clear, concise and accurate manner. Establish and maintain effective working relationships with employees, City officials, candidates for employment and the public.
Make quick and accurate mathematical calculations. Learn and interpret personnel policies and procedures and apply them in a variety of procedural situations. Maintain moderately-complex department records, files and data. Perform assignments rapidly and accurately with independence. LICENSE REQUIRED A valid California Class “C” Driver’s License. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS Work is primarily performed in an office environment requiring prolonged sitting or standing; walking, kneeling, crouching, squatting, stooping, bending, leaning and twisting; operate a computer terminal, typewriter and calculator; exposure to computer glare, vibrations and pitch; ability to lift, carry and move objects totaling approximately 15 pounds in weight and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed. NOTE The above statements are intended to describe the general nature and level of work performed by persons assigned to this job. They are not intended to be a comprehensive list of all duties, responsibilities and skills required. FAIR LABOR STANDARDS ACT DESIGNATION Exempt

Selection Process:
SELECTION PROCESS : The selection process may include but is not limited to: application review and evaluation, written examination, physical ability test, practical skills test and oral interview. All employment offers made by the City are contingent upon establishing proof of a prospective candidate’s legal authorization to work in the United States and successfully completing all components of the pre-employment process which may include but is not limited to: reference check, background investigation, credit check, California Department of Justice (DOJ) and Federal Bureau of Investigations (FBI) criminal history check (Live Scan fingerprinting), polygraph, post-offer psychological, post-offer drug test and post-offer medical examination. The specific selection process will vary based upon the position. Candidates must fill out the application and supplemental questions completely. Incomplete applications including references to see the resume for qualifications are incomplete and will be disqualified. Candidates are encouraged to provide accurate answers as the City will verify the qualifications for each candidate. The City of Fountain Valley is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Candidates with a disability who may need accommodation during the selection process must notify the Personnel Department at least 72 hours in advance of the test date. Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice.