Manager of Credit, Collections and Billing
R/GA - New York, NY

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This position is responsible for all credit rating inquiries and client invoicing in the US as well as past due collection efforts and reporting for the US as well as international offices. More specifically Invoicing of Fee, Media and other Pass-Through Costs, Accounts Receivable, and Establishing New Clients in the Financial Systems. All will follow IPG policy, GAAP and Sarbanes-Oxley requirements where applicable. The Manager will report to the Chief Financial Officer of R/GA.

Global Roles and Responsibilities
Oversees Accounts Receivable
  • Ensures that all senior management is aware of current aging and any issues surrounding billing and collection problems
  • Proactively partners with Client Service leads on collection efforts
U.S. Roles and Responsibilities
Oversees Accounts Receivable
  • Ensures that all senior management is aware of current aging and any issues surrounding billing and collection problems
  • Proactively partners with Group Managing Directors, Client Service and Production leads on collection efforts
  • Preparation of monthly Bad Debt and WIP reserves per IPG policy
Billing
  • Supervising a staff of Billing Coordinators to ensure that
  • Ensure that all invoicing is done timely and accurately.
  • Ensure that all Reporter information is updated timely and accurately
  • Ensure that we are tracking receipt of PO’s or equivalent where necessary for invoicing
  • Reporting to appropriate management levels when any of the above is not occurring and what is needed to remedy the situation
  • Makes recommendations for improving operational efficiencies
Manages Client Master Invoicing Data File
  • Where, on a client by client basis, we maintain overall client information from MSA’s including but not limited to such items as days to pay, can we invoice a past due charge, do we need a PO for invoicing
Partners To Manage Risk
  • Maintains and/or monitors reconciliation of all balance sheet accounts related to billing, media and WIP
  • Maintains control over the client related ISRs and confirms all recordings of inter-company activity with sister agencies
  • Implements new accounting requirements (whether GAAP or SP&P) into the existing local office processes
Supports Internal and External Personnel
  • Serves as resource for senior management for matters of internal financial reporting
  • Serves as primary contact for external corporate reporting
  • Provides prompt, thorough and accurate responses to inquiries from both internal and external sources
Partnership with CFO
  • Keeps CFO abreast of issues
  • Informs CFO of changes in policies and procedures
  • Reviews technical pronouncements with CFO
  • Collaborates with CFO to gain approval for necessary contents
Develops Billing Coordinator Staff
  • Coaches/mentors/advises/educates
  • Conducts accurate assessment of strengths and weaknesses
  • Provides constructive, candid and honest feedback
  • Challenges people to be better, move out of comfort zone
  • Develops career plans for staff members
  • Suggests and provides training opportunities
  • Encourages others to take responsibility for their own growth
  • Monitors and reviews development progress
  • Establishes processes so that individuals can learn from each other (e.g., mentoring)

Professional Requirements
  • At least 5-10 years’ experience in advertising or professional services field with related credit and collection experience and client side finance background
  • Practical and significant experience in monitoring and collecting accounts receivable
  • Knowledge of Excel and Word
  • Financial system experience - Hyperion, IOS Datatech and Computron (SAP a plus)
  • Knowledge of GAAP, Sarbanes-Oxley and FASB

Competencies
  • Excellent leadership skills enabling friendly yet assertive interaction with all levels
  • Solves problems/innovates
  • Communicates effectively
  • Interpersonally adept
  • Acts with integrity and confidence
  • Organized and thorough
  • Disciplined approach
  • Calm
  • Relates to team
  • Develops self and others

R/GA - 16 months ago - save job - block
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