Reporting to the Director of Procurement & Materials Operations and under limited direction, the Procurement Manager will oversee the daily and strategic operations of the Institute’s purchasing functions and lead a team of Buyers in the negotiation for and acquisition of scientific and administrative supplies.
Collaborating directly with Faculty and Institute leadership, will develop and execute strategic sourcing strategies for assigned commodities including overseeing and managing the Stockroom and all related functional areas such as Cycle Counts, Annual Physical Inventory, FIFO Procedures, and ordering processes; leading and participating in the negotiations of scientific and administrative supplies including developing RFPs, evaluating and analyzing bids, negotiating contracts, and making contract recommendations to the Director and Senior Leadership; creating goals and providing appropriate metrics, reports and analyses on savings, spending trends, year-over-year price changes and associated data; and performing all other related duties and tasks as required or assigned.
Will also be responsible for developing, fostering and managing supplier relationships to identify supplier partnerships as well as negotiating purchasing prices and procedures on behalf of the Institute. Will develop relationships with local industry peers to collaborate on best practices to identify opportunities for strategic alliances.
Will take a proactive approach in advising Institute Faculty and managers on best purchasing practices and cost saving measures; develop and implement departmental policies to ensure efficient operations; and build collaborative relationships with the leaders of other administrative departments (Facilities, Safety, Human Resources, Finance, etc.) to ensure appropriate use of funds and effective and efficient communications.
The Procurement Manager will also manage all personnel activities of the Procurement Buyers and Coordinators including the recruitment and hiring of high-performing staff, coordinating back-up support/coverage as necessary to address shifting workloads and/or absences, communicating and updating policies and training staff on all Institute and departmental processes and procedures, completing performance and compensation reviews, assisting the Human Resources Department with disciplinary actions as needed, and performing all other related duties and tasks as required or assigned.
Requires a bachelors degree in business administration, accounting, finance or a related field and a minimum of 6-8 years of directly related progressively responsible professional-level leadership experience; or an equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained. A minimum of 2+ years of personnel management experience is required. Previous experience in the life sciences industry strongly preferred.
Must have demonstrated expert-level experience with and understanding of the full purchasing process including managing and developing vendor relationships, effectively negotiating contracts, pricing, and bid evaluations/awards, managing and overseeing electronic procurement systems and processes, and a fundamental understanding of market drivers and trends in the purchasing field.
Requires demonstrated experience managing the operations and budget of a large department or business unit including developing and maintaining complex budgets, overseeing and managing staff, and monitoring the effective use of department resources. The successful candidate will have demonstrated competence and experience in employee recruitment, development, and performance management.
The Procurement Manager must have superior professional-level written and verbal communication skills; a high degree of professionalism, diplomacy and discretion; excellent judgment and decision-making skills; and strong customer-service skills. Must have a demonstrated ability to manage a wide variety of complex tasks and projects simultaneously while meeting multiple deadlines.
Requires professional-level computer skills and advanced experience with Microsoft Office, a fundamental understanding of automated purchasing/e: Procurement and ERP systems, and the ability to learn department-specific computer systems as needed.
A Masters degree in a related field and Certified Purchasing Manager (C.P.M.) certification are desired.