Marketing Administrative Assistant
Performs a comprehensive variety of administrative and secretarial support services in a professional and organized manner for the Retirement Living Marketing Department.
In addition, this employee acts in the capacity of general reception for the administrative/marketing area.
Types letters, memos, reports, and correspondence as directed.
Greets visitors, residents, potential residents, and employees who enter the Retirement Living Marketing Department and assists them in their inquiries.
Makes and prioritizes appointments for all individuals wishing to meet with the Retirement Living Marketing Staff.
Provides tours as required when other members of the Marketing Department are not available.
Answers telephone in a polite, professional manner.
Records and delivers messages as necessary. Manages prospect calls to the Marketing Staff.
Orders office supplies for the Marketing Office.
Enters and updates data in Reps and file for incoming residents and for prospects.
Organizes and completes required paperwork in a timely manner for prospective Residents serving as Move-In-Coordinator as directed.
Inspects units and meets with residents prior to move.
7. Assists in special projects and programs related to the overall marketing efforts of the Masonic Village, acting as coordinator for such events as directed including sales calls to prospects
1. Ability to type 60 WPM preferred
2. Must be able to write memos, letters, correspondence and format spreadsheet reports in an acceptable business manner.
3. Must be knowledgeable of concepts of word processing, spread sheets and use of computer terminals.
Must be able to carry on favorable and professional communication with residents, employees, visitors, and the general public in a manner which will reflect favorable upon Masonic Village.