The Events Coordinator (EC) supports the Development & Events Manager with managing annual revenue goals and expense projections for the organization. Maintains and creates reports for development events and fundraising activities. Execute event logistics for NOCC signature & third party events, and special programmatic projects that deliver on the mission of the organization. This includes acquiring resources and coordinating the efforts of team members and third party contractors or consultants in order to deliver projects according to plan.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Assist Development & Events Manager in managing annual revenue goals and expense projections
Compile and maintain accurate detailed records, and reports for signature run/walk and development activities:
Support, track, and report trade show/conference activities
- Track projected event budgets and resources
- Create, track, and report Run/Walk timelines and logistics
- Create, track, and report vendor timelines and logistics
Provide technical (Kintera/Sphere/CRM, etc.) support to chapters
Assist volunteer & staff with coordination of venue bookings and event contractors to assure information for payment processing, insurance requirements, etc. are received timely
Maintain detailed proposals for events (e.g. timelines, suppliers, staffing and budgets)
Run/Walk reconciliations and Donor analysis
Maintain inventory and storage sites for Run/Walk assets
Coordinate the implementation of Run/Walk and other fundraising event kick-off meetings and post-mortems.
Is accountable for meeting team goals, deadlines, and timelines
Follow best practice standards for events and development department, based on direction from Development & Events Manager
Serve as liaison for volunteer development chair in order to execute "day of" logistics for events and special projects
Create and implement statistical reports structure for expenses, revenue and status updates Oversee accurate administration of events and data management
Coordinate with chapter managers, coordinators, volunteers and other departments on every aspect of the planning and implementation of the Run/Walk to Break the Silence and other key events in multiple designated areas including site selections, logistics, volunteer recruitment, sponsorship, and necessary permits and permissions.
Leverage materials, guidelines, event production and online fundraising tools.
Assist with the development and implementation of the Run/Walk event timeline and benchmarks.
Aid with the management of the year long process of event administration, including but not limited to day of logistics, data entry, acknowledgments, and materials management.
Work with chapter managers, coordinators and volunteers with cultivation and soliciting of past and new team, participant and sponsors.
Assist on other projects and events assigned
Perform other duties as assigned
This position will require some travel to support NOCCs nationwide event activities, national conference, and staff retreats.
EDUCATIONAL REQUIREMENTS AND EXPERIENCE
College graduate with 3-5 years experience planning and executing events or equivalent experience.
Intermediate user in Microsoft Word, Excel, PowerPoint is essential, and Publisher is desirable.
Fundraising and event management database experience with Kintera, and Raisers Edge required.
Project Management proficiency desired.
To perform the job successfully, an individual should demonstrate the following competencies:
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Adaptability Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
Judgment Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
Analytical Synthesizes complex or diverse information; collects and researches data; uses intuition and experiences to complement data; designs work flows procedures.
Organizational Support follows policies and procedures; completes administrative tasks correctly and on time; supports organizations goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
Quantity Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.
Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
Salary is 45k.
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