OFFICE MANAGER [IRP-19]
AMERICAN CIVIL LIBERTIES UNION FOUNDATION
Immigrants' Rights Project, CA
For more than 93 years, the American Civil Liberties Union Foundation (ACLUF) has been at the forefront of virtually every major battle for civil liberties and equal justice in this country. Principled and nonpartisan, the ACLU has offices in all 50 states, Washington, DC and Puerto Rico, and brings together the country's largest team of public interest lawyers, lobbyists, communication strategists, members and activists in the advancement of equality, fairness, and freedom, especially for the most vulnerable in our society.
The Immigrants' Rights Project (IRP) of the ACLU's National office in San Francisco, CA seeks applications for a full-time Office Manager.
The Immigrants' Rights Project conducts the largest litigation program in the country dedicated to enforcing and defending the constitutional and civil rights of immigrants and to combating public and private discrimination against non-citizens. The Project also supports and coordinates the immigrants' rights work of the ACLU's 53 affiliates around the country.
The IRP maintains offices in New York and California (and additional staff in Los Angeles and Atlanta) with combined staff of nineteen, plus legal fellows, interns and volunteers.
The Office Manager supervises administrative staff, manages day-to-day office operations; develops, implements and monitors systems and procedures; and manages office finances. The position also assists with budget management and fundraising. The Office Manager is responsible for cultivating a professional and productive office environment.
ROLES AND RESPONSIBILITIES
Work collaboratively with the Project Director to maintain and improve administrative functions related to the Project's litigation and programmatic work.
Manage the Project Director's calendar, answer phones and prepare correspondence. Oversee management of all office systems.
Coordinate activities of administrative staff in the San Francisco and New York offices.
Assist the Director with employment and human resources matters, including preparation of documents relating to hiring and performance management.
Assist Director with budget forecasting and preparation of the annual budget; track revenue and expenses to ensure compliance with budget.
Assist with fundraising, coordinate with the national Development department, assist with maintaining donor records; prepare donor solicitations and correspondence.
Manage office space, and coordinate activities with the facilities manager for the ACLU of Northern California.
Under the direction of IT department and local IT consultant, perform basic troubleshooting and maintenance of local network and workstations.
Maintain office supply inventory and ensure proper maintenance of office equipment.
Review, negotiate and monitor service contracts for office equipment.
Assist with planning and logistics for internal meetings, including staff meetings and annual conferences.
Perform other duties as assigned.
EXPERIENCE AND QUALIFICATIONS
Bachelor's degree required.
Minimum of 2 years' office manager experience, or experience working in a similar capacity.
Ability to communicate effectively, foster a team environment and encourage the professional growth and development of administrative staff.
Facilities management experience required.
Supervisory and/or paralegal experience is preferred.
Ability to identify problems within an office environment and use sound judgment to develop solutions.
Knowledge of records management and retention requirements.
Experience creating and maintaining record management systems.
Strong knowledge of general accounting procedures, terms and concepts, including familiarity with preparing and understanding general journal entries.
Proficiency with Microsoft® Office products.
Experience with basic maintenance and troubleshooting of computer and network hardware and software.
Exceptional interpersonal skills.
Resourcefulness, excellent organization skills, and attention to detail are critical.
Strong written and verbal communication skills.
The ACLU offers a generous and comprehensive compensation and benefits package, commensurate with experience and within parameters of the ACLU compensation scale.
HOW TO APPLY
Interested persons should submit a cover letter (with salary requirements), a resume, a writing sample of less than five pages and three (3) references hrjobsIRP@aclu.org - Reference [IRP-19/ ID ] in the subject line. Please note that this is not the general ACLU applicant email address. This email address is specific to Center for Equality and the Immigrants' Rights Project postings. In order to ensure your application is received please make certain it is sent to the correct e-mail address. You can expect to receive an automatic response that acknowledges the submission of application materials.
Alternatively, applications can be mailed to:
American Civil Liberties Union
Immigrants' Rights Project
RE: [IRP-19/ID ]
95 Drumm Street
San Francisco, CA 94111
Please indicate in your cover letter where you found this job listing .
Applications will be accepted until position is filled.
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and or posting at any time without advance notice.
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, and veteran status.
The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: HRJobINCLReq@aclu.org . Correspondence sent to this address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.
The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations under the name "ACLU."