Office Administrator/Media Assistant
ID Media - Chicago, IL

This job posting is no longer available on ID Media. Find similar jobs: Office Administrator Media Assistant jobs - ID Media jobs

The Office Administrator/Media Assistant in Chicago oversees general facilities management, administrative support, and acts as a liaison with shared services and Human Resources to ensure efficiencies and collaboration. This person also acts as Executive Assistant to the Managing Director, and assists with media-related administrative projects on an as-needed basis.

Responsibilities:

Administrative Support duties:
  • Make travel arrangements for managers within the Chicago office
  • Complete and submit expense reports for managers in an accurate and timely manner
  • Reserve conference rooms for team and/or client meetings
  • Arrange catering for meetings and employee events
  • Maintain departmental PTO calendars
  • Assist with formatting and proofreading PowerPoint decks
Office Services/Facilities duties:
  • Liaise with IT department for maintenance issues or Audio/Visual equipment needs
  • In collaboration with NY Office Services, identify vendors and negotiate for various supplies and materials
  • Organize, inventory, and order office supplies
  • Partner with HR department on Employee Recognition initiatives and events
Media duties:
  • Assisting in the development, implementation and monitoring of media plans
  • Facilitating the gathering and organizing of media rate and research information required to develop media strategies
  • Completing the necessary functions in Media system, including but not limited to: issuing estimate numbers, goals, insertion orders, purchase orders, change orders; maintaining cross-reference list and billing related information

Qualifications:
  • Bachelor's Degree or related experience
  • High proficiency in PowerPoint, Excel, Word, Outlook
  • Strong written and verbal communication skills
  • Ability to collaborate well with staff, clients, and vendors at all levels
  • Ability to multi-task while demonstrating a high level of attention to detail
  • Friendly and pleasant demeanor
  • Capable of managing relationships and services provided by vendors
  • Handles highly confidential information with discretion
  • Customer service focused with strong follow-up skills
  • Budget conscious
  • Reliable

ID Media - 21 months ago - save job
About this company
7 reviews