Office Administrator/Research Assistant (paralegal)
Fashion Institute of Technology - New York, NY

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Reporting to the General Counsel and Secretary of the College, the Office Administrator/Research Assistant is an integral part of the Office of the General Counsel, working directly with three attorneys and interacting with a wide variety of people within and without the college. The OA/RA works independently on a wide variety of administrative and secretarial functions to assist the Office of the General Counsel with daily operational matters and ensures efficient and effective office operations applying a high degree of confidentiality, discretion, responsibility and judgment. The RA/OA also does research, analysis and writing on legal issues and related projects under the supervision of an attorney.

Administrative Responsibilities :

Organizes and manages daily operations for the Office. Tasks include: answering telephones, scheduling appointments and organizing the calendar, handling mail and other electronic communications, overseeing information technology equipment and interacting with College’s IT department.

Responds to a wide range of inquiries from departments college-wide.

Coordinates matters relating to Board of Trustees meetings and activities with the President’s Office.

Drafts correspondence and memoranda.

Drafts notices and other documents for dissemination.

Performs advanced-level document production, including complex formatting of documents, and designing and creating charts, spreadsheets, presentations and databases.

Develops and maintains Office of General Counsel web page on FIT website.

Establishes and maintains effective filing and organizational systems, both physical and electronic. Inputs information and manages the Office’s database for files and practice management system.

Maintains current budget information for the Office, including monitoring expenditures, preparing reports, preparing requisitions for supplies and outside services using the College’s web-based system, and assisting in the annual budget process.

Research/paralegal Responsibilities:

Performs research and analysis on a range of topics including College policy and governance, corporate matters, contracts, real property and commercial transactions, student conduct, intellectual property and other related legal matters as they affect College operations.

Handles document production in response to student and employee requests and litigation matters.

Performs related work as required.

Requirements:
QUALIFICATIONS:
  • Bachelor’s Degree from an accredited institution (or the equivalent)
  • Five (5) years administrative experience
  • Three (3) years paralegal or other research experience
  • Registered Notary Public (or eligibility to register)
  • Proficiency in Microsoft Office Suite
  • Excellent written and oral communication skills
  • Strong organizational skills and the ability to pay close attention to detail
  • High level of research skills and intellectual curiosity
  • Interpersonal skills with the ability to deal with diverse students, faculty, staff, trustees and external professionals and constituents
  • Self-starter and a team player
  • Flexibility and ability to manage multiple projects simultaneously
  • High degree of discretion, sound judgment and integrity
DESIRED QUALIFICATIONS:
  • Paralegal certificate from ABA-accredited program
  • Familiarity with Westlaw legal research tools
  • Familiarity with AMICUS (or some other data base software)
  • Experience in an educational setting or legal office

Additional Information:
Days/Hours: Monday – Friday 9am-5pm
Schedule subject to change based on the needs of the department
Salary: Commensurate with experience. This is a Non-bargaining position

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The Fashion Institute of Technology is a college of art and design, business and technology of the State University of New York (SUNY), with...