Office Assistant - Part Time
ABC Do-Re-ME! - New Rochelle, NY

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This is a part time job (5 hours a day) with an option to a full time job in 3-4 months.

A children music company is seeking an office assistant to provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.

Main Job Tasks and Responsibilities

answer phones and transfer to the appropriate staff member
take and distribute accurate messages
direct customers to the correct staff member
coordinate messenger and courier service
receive, sort and distribute incoming mail
monitor incoming emails and answer or forward as required
prepare outgoing mail for distribution
fax, scan and copy documents
maintain office filing and storage systems
understand and operate registration system
update and maintain databases such as mailing lists, contact lists and client information
retrieve information when requested
update and maintain internal staff contact lists
co-ordinate and maintain staff administrative records
type documents, reports and correspondence
organize travel arrangements for staff
co-ordinate and organize appointments and meetings
assist with event planning and implementation
monitor and maintain office supplies and inventory
ensure office equipment is properly maintained and serviced
perform work related errands as requested such as going to the post office and bank
keep office area clean and tidy

Education and Experience

High School Diploma or equivalent
previous office experience a plus
competent computer skills including MS Office or equivalent
internet skills including use of e-mails, group messaging and data collection
numeracy and literacy skills

Key Competencies

organization and planning skills
work management and prioritizing skills
verbal and written communication skills
problem solving ability
attention to detail

Please provide resume with work experience.


About this company
ABC Do-Re-ME! is a premier children music and movement program offering unique, fun and educational classes. With classes available for...