The mission of the Office Assistant is to organize daily office operations and procedures. He/She provides administrative assistance to the Director and other staff. The Office Assistant performs a wide variety of clerical and support services including: maintaining client charts, and scheduling appointments for clients as well as team members. Bi-lingual Spanish speaker preferred.
The ideal Office Assistant candidate must have a high school diploma/GED and two to five years of experience in this or a related field. He/She must have excellent communication, interpersonal, and organizational skills to accomplish the duties of this position. In addition, he/she must have strong multi-tasking skills and have proficient computer skills in Microsoft. Must be a team player, work independently and have exceptional professionalism and work ethic. Must maintain confidentiality of clients.
The following is a representative list of duties and responsibilities associated with this position:
-- Data entry for case managers
-- Verifying client eligibility status for insurance
-- Taking referrals while maintaining good standing with other agencies for potential clients
-- Maintains order and documentation of patient charts
-- Answers incoming calls, takes message or routes them to voice-mail
-- Schedules appointments and follow-ups & arrange meeting rooms
-- Performs clerical duties, copying, filing, faxing, and preparing memos
-- Assists in maintaining client records
-- Establishes and maintains working relationships with all levels of staff and clients
-- Proficient in Microsoft Word, Excel, and Outlook
-- Performs other duties as assigned
The Progressions Companies - 17 months ago
copy to clipboard -